United States: Managing Retail Employer Risk And The Janitorial Services Contractor-Subcontractor Relationship

Executive Summary:  Discount retailer Ross Stores, Inc.'s ("Ross") recent proposed settlement of a California labor law class action filed by immigrant and low wage subcontractors related to janitorial services performed in its Ross Dress for Less and dd's Discounts stores highlights retail employers' risk in managing the janitorial services contractor–subcontractor relationship. Specifically, despite contracting with an independent third-party provider, who in turn subcontracted performance of the janitorial services to smaller, local businesses, Ross could not avoid suit filed by several subcontractors alleging that both Ross and its janitorial services contractor underfunded their janitorial contracts in violation of California's Labor Code and Unfair Competition Law. After the court refused to dismiss the case on the pleadings, and following a year of intense litigation including completion of fact and expert discovery, mediation, and months of on-going negotiations, Ross and its contractor agreed to resolve the matter for $2.3 million and other prospective relief related to future compliance efforts. Vasquez v. USM, Inc. dba USM Services, Inc., Ross Stores, Inc. dba Ross Dress for Less and dd's DISCOUNTS, 3:13-cv-05449, (N.D. Cal.), motion to approve settlement pending.

Background

Since 2008, Ross, an "off-price" retailer, has contracted for janitorial services with a third-party contractor, USM Inc. ("USM"), to provide janitorial services for its Ross Dress for Less or dd's DISCOUNTS stores throughout California. USM provided similar janitorial services to hundreds of retail chain stores around the country by subcontracting with a network of local contractors. Plaintiffs, then-current and former janitors at Ross Dress for Less or dd's DISCOUNTS stores in California, allege that Ross and USM violated Labor Code section 2810 and other California laws by underfunding their janitorial subcontracts. Specifically, these subcontractors, who were primarily immigrants and low-wage workers, claimed that Ross and USM knew or should have known that their janitorial subcontracts did not include sufficient funds to allow subcontractors to comply with all applicable local, state, and federal laws or regulations governing the janitorial services to be provided. Moreover, the subcontractors alleged that Ross and USM violated California's Unfair Competition Law ("UCL"), Business and Professions Code section 17200, et seq., by engaging in unlawful, unfair, and/or fraudulent business acts and practices. The subcontractors also asserted claims under the California Private Attorney General Act ("PAGA") based on Ross' and USM's alleged violations of California law.

Following the trial court's denial of Ross' motion to dismiss the case on the pleadings, the parties litigated the case for a year including: completion of fact and expert discovery which involved numerous written discovery responses, production of over 130,000 documents, and numerous depositions; mediation; and months of on-going negotiation. Following the subcontractors' motion for class certification and Ross' and USM's opposition thereto, the parties agreed to settle the case for $2.3 million and certain prospective compliance-related changes by both Ross and USM. Specifically, Ross and USM agreed to pay $1,000,000 into a settlement fund to cover monetary relief for the class of subcontractors; service awards for the class representatives and class member declarants; PAGA payments to the State of California; and, the costs of settlement administration. As for prospective compliance, USM agreed to (1) require subcontractors to maintain records of the janitors' hours worked and review these records for minimum wage violations, (2) provide janitors with notice of their rights under the California Labor Code, and (3) ensure that the janitors receive minimum wage and overtime pay, including making payments directly to the janitors if needed. For its part, Ross agreed to revise its agreement with USM to ensure that USM's agreements with the subcontractors comply with California Labor Code section 2810 to include assurances that janitors are paid at least minimum wage and that the subcontractors carry a workers' compensation policy, maintain time records, and provide itemized wage statements.

Employers' Bottom Line:  When contracting with third-party janitorial service providers, in addition to standard indemnification provisions, retailers should first be sure to include contract language that clearly states their expectations regarding compliance with federal, state and local employment, labor, and wage and hour laws. Second, retailers should include a requirement that the janitorial services provider take certain affirmative steps to demonstrate its compliance as required by the contract. These affirmative steps can include submitting periodic certifications, data samples affirmatively demonstrating compliance, or an employer-driven compliance effort that requires certain data be shared upon request. To be clear, such measures by retailers will not necessarily shield them from claims. Such measures will, however, contribute to a culture of compliance and provide transparency into the third-party provider's business practices. This transparency must be used, however, to make appropriate decisions about companies with whom a retailer does business. While individual programs will vary by retailer, effective risk management of the janitorial services contractor-subcontractor relationship requires that a program be created at the onset of the relationship to effectively mitigate situations like the one faced by Ross in this case and past situations involving other retailers.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

To print this article, all you need is to be registered on Mondaq.com.

Click to Login as an existing user or Register so you can print this article.

Authors
 
In association with
Related Topics
 
Related Articles
 
Related Video
Up-coming Events Search
Tools
Print
Font Size:
Translation
Channels
Mondaq on Twitter
 
Register for Access and our Free Biweekly Alert for
This service is completely free. Access 250,000 archived articles from 100+ countries and get a personalised email twice a week covering developments (and yes, our lawyers like to think you’ve read our Disclaimer).
 
Email Address
Company Name
Password
Confirm Password
Position
Mondaq Topics -- Select your Interests
 Accounting
 Anti-trust
 Commercial
 Compliance
 Consumer
 Criminal
 Employment
 Energy
 Environment
 Family
 Finance
 Government
 Healthcare
 Immigration
 Insolvency
 Insurance
 International
 IP
 Law Performance
 Law Practice
 Litigation
 Media & IT
 Privacy
 Real Estate
 Strategy
 Tax
 Technology
 Transport
 Wealth Mgt
Regions
Africa
Asia
Asia Pacific
Australasia
Canada
Caribbean
Europe
European Union
Latin America
Middle East
U.K.
United States
Worldwide Updates
Registration (you must scroll down to set your data preferences)

Mondaq Ltd requires you to register and provide information that personally identifies you, including your content preferences, for three primary purposes (full details of Mondaq’s use of your personal data can be found in our Privacy and Cookies Notice):

  • To allow you to personalize the Mondaq websites you are visiting to show content ("Content") relevant to your interests.
  • To enable features such as password reminder, news alerts, email a colleague, and linking from Mondaq (and its affiliate sites) to your website.
  • To produce demographic feedback for our content providers ("Contributors") who contribute Content for free for your use.

Mondaq hopes that our registered users will support us in maintaining our free to view business model by consenting to our use of your personal data as described below.

Mondaq has a "free to view" business model. Our services are paid for by Contributors in exchange for Mondaq providing them with access to information about who accesses their content. Once personal data is transferred to our Contributors they become a data controller of this personal data. They use it to measure the response that their articles are receiving, as a form of market research. They may also use it to provide Mondaq users with information about their products and services.

Details of each Contributor to which your personal data will be transferred is clearly stated within the Content that you access. For full details of how this Contributor will use your personal data, you should review the Contributor’s own Privacy Notice.

Please indicate your preference below:

Yes, I am happy to support Mondaq in maintaining its free to view business model by agreeing to allow Mondaq to share my personal data with Contributors whose Content I access
No, I do not want Mondaq to share my personal data with Contributors

Also please let us know whether you are happy to receive communications promoting products and services offered by Mondaq:

Yes, I am happy to received promotional communications from Mondaq
No, please do not send me promotional communications from Mondaq
Terms & Conditions

Mondaq.com (the Website) is owned and managed by Mondaq Ltd (Mondaq). Mondaq grants you a non-exclusive, revocable licence to access the Website and associated services, such as the Mondaq News Alerts (Services), subject to and in consideration of your compliance with the following terms and conditions of use (Terms). Your use of the Website and/or Services constitutes your agreement to the Terms. Mondaq may terminate your use of the Website and Services if you are in breach of these Terms or if Mondaq decides to terminate the licence granted hereunder for any reason whatsoever.

Use of www.mondaq.com

To Use Mondaq.com you must be: eighteen (18) years old or over; legally capable of entering into binding contracts; and not in any way prohibited by the applicable law to enter into these Terms in the jurisdiction which you are currently located.

You may use the Website as an unregistered user, however, you are required to register as a user if you wish to read the full text of the Content or to receive the Services.

You may not modify, publish, transmit, transfer or sell, reproduce, create derivative works from, distribute, perform, link, display, or in any way exploit any of the Content, in whole or in part, except as expressly permitted in these Terms or with the prior written consent of Mondaq. You may not use electronic or other means to extract details or information from the Content. Nor shall you extract information about users or Contributors in order to offer them any services or products.

In your use of the Website and/or Services you shall: comply with all applicable laws, regulations, directives and legislations which apply to your Use of the Website and/or Services in whatever country you are physically located including without limitation any and all consumer law, export control laws and regulations; provide to us true, correct and accurate information and promptly inform us in the event that any information that you have provided to us changes or becomes inaccurate; notify Mondaq immediately of any circumstances where you have reason to believe that any Intellectual Property Rights or any other rights of any third party may have been infringed; co-operate with reasonable security or other checks or requests for information made by Mondaq from time to time; and at all times be fully liable for the breach of any of these Terms by a third party using your login details to access the Website and/or Services

however, you shall not: do anything likely to impair, interfere with or damage or cause harm or distress to any persons, or the network; do anything that will infringe any Intellectual Property Rights or other rights of Mondaq or any third party; or use the Website, Services and/or Content otherwise than in accordance with these Terms; use any trade marks or service marks of Mondaq or the Contributors, or do anything which may be seen to take unfair advantage of the reputation and goodwill of Mondaq or the Contributors, or the Website, Services and/or Content.

Mondaq reserves the right, in its sole discretion, to take any action that it deems necessary and appropriate in the event it considers that there is a breach or threatened breach of the Terms.

Mondaq’s Rights and Obligations

Unless otherwise expressly set out to the contrary, nothing in these Terms shall serve to transfer from Mondaq to you, any Intellectual Property Rights owned by and/or licensed to Mondaq and all rights, title and interest in and to such Intellectual Property Rights will remain exclusively with Mondaq and/or its licensors.

Mondaq shall use its reasonable endeavours to make the Website and Services available to you at all times, but we cannot guarantee an uninterrupted and fault free service.

Mondaq reserves the right to make changes to the services and/or the Website or part thereof, from time to time, and we may add, remove, modify and/or vary any elements of features and functionalities of the Website or the services.

Mondaq also reserves the right from time to time to monitor your Use of the Website and/or services.

Disclaimer

The Content is general information only. It is not intended to constitute legal advice or seek to be the complete and comprehensive statement of the law, nor is it intended to address your specific requirements or provide advice on which reliance should be placed. Mondaq and/or its Contributors and other suppliers make no representations about the suitability of the information contained in the Content for any purpose. All Content provided "as is" without warranty of any kind. Mondaq and/or its Contributors and other suppliers hereby exclude and disclaim all representations, warranties or guarantees with regard to the Content, including all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement. To the maximum extent permitted by law, Mondaq expressly excludes all representations, warranties, obligations, and liabilities arising out of or in connection with all Content. In no event shall Mondaq and/or its respective suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use of the Content or performance of Mondaq’s Services.

General

Mondaq may alter or amend these Terms by amending them on the Website. By continuing to Use the Services and/or the Website after such amendment, you will be deemed to have accepted any amendment to these Terms.

These Terms shall be governed by and construed in accordance with the laws of England and Wales and you irrevocably submit to the exclusive jurisdiction of the courts of England and Wales to settle any dispute which may arise out of or in connection with these Terms. If you live outside the United Kingdom, English law shall apply only to the extent that English law shall not deprive you of any legal protection accorded in accordance with the law of the place where you are habitually resident ("Local Law"). In the event English law deprives you of any legal protection which is accorded to you under Local Law, then these terms shall be governed by Local Law and any dispute or claim arising out of or in connection with these Terms shall be subject to the non-exclusive jurisdiction of the courts where you are habitually resident.

You may print and keep a copy of these Terms, which form the entire agreement between you and Mondaq and supersede any other communications or advertising in respect of the Service and/or the Website.

No delay in exercising or non-exercise by you and/or Mondaq of any of its rights under or in connection with these Terms shall operate as a waiver or release of each of your or Mondaq’s right. Rather, any such waiver or release must be specifically granted in writing signed by the party granting it.

If any part of these Terms is held unenforceable, that part shall be enforced to the maximum extent permissible so as to give effect to the intent of the parties, and the Terms shall continue in full force and effect.

Mondaq shall not incur any liability to you on account of any loss or damage resulting from any delay or failure to perform all or any part of these Terms if such delay or failure is caused, in whole or in part, by events, occurrences, or causes beyond the control of Mondaq. Such events, occurrences or causes will include, without limitation, acts of God, strikes, lockouts, server and network failure, riots, acts of war, earthquakes, fire and explosions.

By clicking Register you state you have read and agree to our Terms and Conditions