United States: CFTC Issues A Final, Time-Limited Exemptive Order And Proposes Further Guidance Regarding Cross-Border Regulation Of Swaps

Keywords: CFTC, exemptive order, cross-border regulation, swaps

On December 21, 2012, the US Commodity Futures Trading Commission ("CFTC") issued a release (the "Release")1 containing a final exemptive order (the "Order") and proposing for public comment additional cross-border guidance (the "Further Proposed Guidance") regarding the cross-border regulation of swaps. The Release represents the latest effort in the CFTC's attempt to meet its statutory mandate to regulate swaps that "have a direct and significant connection with activities in, or effect on, [US] commerce...."2

The Order is generally consistent with the proposed exemptive order that the CFTC issued in July 2012 (the "Proposed Order").3 In brief, the Order, which took effect on December 21, and expires on July 12, 2013, permits swap dealers ("SDs") and major swap participants ("MSPs") who are not "US persons" (as defined below), as well as non-US branches of SDs and MSPs who are US persons, to delay compliance with certain "Transaction-Level Requirements" and, in the case of non-US entities, "Entity-Level Requirements" (both as defined below).4 The Order adopts a revised interim definition of US person and, among other changes to the SD de minimis andMSP threshold calculations for non-US persons, includes a welcome scaling back of certain aggregation requirements. The Order also abandons the Proposed Order's requirement for SDs and MSPs to submit a compliance plan, with unclear impact on the prospects for comparability determinations and substituted compliance.

The Further Proposed Guidance is intended to build upon, but not finalize, the CFTC's cross-border proposal issued in July 2012 (the "July 2012 Proposed Guidance"),5 issued in conjunction with the Proposed Order. The Further Proposed Guidance includes a proposed alternative definition of US person and an alternative approach to the aggregation requirement for a non-US person's SD de minimis calculations (each of which is different from the version adopted on an interim basis in the Order).

The Release includes several other significant interpretive elements and policy statements, including an acknowledgement by the CFTC of market participants' concerns that full compliance with all of the Dodd-Frank swaps requirements may not currently be "practically feasible" given the many interpretive uncertainties and technical and other practical difficulties that must be addressed. As a consequence, the CFTC states that it does not intend to bring any enforcement action against an SD or an MSP for failure to comply with applicable Dodd-Frank swap requirements prior to July 12, 2013, provided that such noncompliance results from practical or technical impediments or interpretive uncertainty, and the registrant "is acting reasonably and in good faith to fully comply with the applicable Dodd-Frank requirements."6

The CFTC states in the Adopting Release that this good faith compliance requirement would include:

1. Material progress toward timely implementation and compliance with the Dodd-Frank requirement(s);

2. Identification of any implementation or interpretive issue as soon as reasonably possible;

3. Timely elevation of any such issue(s) to the SD's orMSP's senior management for consideration and resolution; and

4. Timely consultation with other industry participants and the CFTC as necessary to seek resolution of any such issue(s).

The Order shows the CFTC largely unresponsive to the concerns of US SDs that the relative burden of US regulation on them and their customers will render US SDs uncompetitive in many instances. It also does not adopt the recommendations of non-US regulators that more comprehensive deference should be afforded to foreign regulatory regimes.7 The CFTC also did not respond to the comments that extraterritorial policymaking should be subject to full rulemaking procedures.

The release emphasizes the CFTC's anticipation of continued discussions with foreign and domestic regulators. Accordingly, it is possible that these ongoing discussions will also contribute to further changes in the next phase of the cross-border regulatory regime that will need to be put in place after July 12, 2013, as well as to the ultimate goal of international harmonization.

Public comments on the Further Proposed Guidances will be due 30 days after publication in the Federal Register.

SD and MSP Registration

The CFTC rejected requests from commenters to delay further the registration requirement for non-US SDs and MSPs until final cross-border guidance is adopted, taking the position that such a delay would frustrate the purpose of Dodd-Frank. Accordingly, the Order does not change the timing of registration for non-US entities. However, the Order does provide "targeted, time-limited exemptive relief with respect to the swap dealing transactions to be included in the de minimis threshold calculation," which the CFTC believes will "substantially address" industry concerns for the interim period that the Order is in effect. That relief relies, in part, on yet another revised version of the definition of US person.

DEFINITION OF US PERSON UNDER THE ORDER

The Order includes a new definition of US person that will apply (for purposes of the swap provisions of Title VII of Dodd-Frank generally) until the Order expires on July 12, 2013. This definition is based largely on the prior temporary definition of US person adopted by the CFTC in No-Action Letter 12-22 (which is set to expire on December 31, 2012).8 The principal change from the prior temporary definition is that, beginning on April 1, 2013, a "US person" will include typical forms of business organizations (other than funds or other collective investment vehicles) whose principal place of business is in the United States, in addition to those organizations incorporated or organized in the United States.9 The Order's definition of US person also includes several technical modifications related to whether pension plans for foreign employees, estates, trusts and joint accounts will be deemed US persons.10

  • Non-US Persons; Diligence Requirement. The Order states that any person not explicitly identified as a US person is a non-US person, addressing commenters' concerns about potential expansion of the definition as it had been originally formulated. In addition, the CFTC has confirmed in the Release that parties may continue to reasonably rely on representations of a counterparty as to its status as a US person or non-US person (as under No-Action Letter 12-22). Such reliance would generally be reasonable in the absence of "red flags" and provided that representations are subject to periodic review. Representations in relationship documentation must be subject to a commitment to update.
  • As Applied to Branches. In the Release, the CFTC reaffirms its previously stated position that a non-US branch of a US person is a US person, since the branch is not a separate legal entity. The Release recognizes exceptions to this principle, however, with regard to how non-US branches of a US registrant are treated by their counterparties for purposes of the de minimis andMSP calculations and, when the branch's counterparty is itself an SD orMSP, the counterparty's compliance with Transaction-Level Requirements (as described below). The CFTC does not discuss the status of US branches of non-US banks, but its adherence to the "single entity" theory reinforces the view that US branches of non- US persons should generally continue to be treated as non-US persons.

DEFINITION OF "US PERSON" UNDER THE FURTHER PROPOSED GUIDANCE

Separate from the interim definition of US person in the Order, the CFTC is requesting comment in the Further Proposed Guidance on proposed modifications to two aspects of the US person definition from the July 2012 Proposed Guidance.

  • Majority-Owned Subsidiaries of Unlimited Liability Parent. First, the CFTC proposes to define US person to include any non-US entity that is directly or indirectly majority-owned by a natural person resident in the United States or an entity organized, incorporated or having its principal place of business in the United States, if such US person bears "unlimited responsibility for the obligations and liabilities" of the non-US entity. The Release indicates that this aspect of the definition would apply to "unlimited liability corporations" and similar entities that are majority-owned by US persons; it would not include limited liability companies or limited liability partnerships. This prong of the definition also would not cover a legal entity organized or domiciled in a foreign jurisdiction simply because the entity's swap obligations were guaranteed by a US person.
  • Certain Collective Investment Vehicles. Second, the CFTC proposes to define US person to include a commodity pool, investment fund or other collective investment vehicle (regardless of whether it is organized or incorporated in the United States) that is directly or indirectly majority-owned by one or more US persons, except for any such pool or fund that is publicly traded but not offered to US persons. The exclusion provided for publicly traded collective investment vehicles not offered to US persons is being proposed in response to commenters' concerns regarding the difficulty of verifying the ownership of such publicly traded vehicles.

SD DEMINIMIS AND MSP THRESHOLD CALCULATIONS UNDER THE ORDER

Under the Order, a non-US person is not required to include in either its SD de minimis calculation or its MSP threshold calculations (i) any swap where the counterparty is not a US person, or (ii) any swap where the counterparty is a non-US branch of a US person that is registered as a SD or represents that it intends to register as a SD by March 31, 2013. The exclusion provided by prong (i) applies regardless of whether the swap obligations of the non-US person testing its SD orMSP status are guaranteed by a US person, thus narrowing the scope of swap transactions that count toward the de minimis threshold from that required by the July 2012 Proposed Guidance. The exclusion provided by prong (ii) effectively confirms that the approach to swaps with non-US branches of registered SDs (and those that intend to register) as set forth in No-Action Letter 12-22 will continue to apply, at least for the duration of the Order. This includes the expansion of the exemption for trades with such non-US branches to the MSP calculations (rather than just the SD de minimis calculation, as under the July 2012 Proposed Guidance).

  • Denial of Counting Relief for US SDs. The CFTC specifically rejected the argument of some commenters that US SDs that engage directly in overseas business (i.e., rather than through a non-US branch network) are placed at a competitive disadvantage due to the exemption from the de minimis calculation provided to non-US persons for swaps with non-US branches of registered SDs (since non- US persons may shift trading to non-US branches in order to avoid registration). The CFTC did emphasize, however, that a non-US person engaging in a swap with a non-US affiliate of a US SD would also be permitted to exclude that transaction from its de minimis calculation (regardless of any guarantees that may exist). According to the Release, it is this competitive parity between non-US affiliates and non-US branches of US SDs that supports the exemption afforded the latter. In the CFTC's view, this rationale does not support extending the exemption to US SDs that trade directly with non-US persons.
  • Denial of Specific Relief for Legacy Swaps. Based on its view that "bright-line tests and categorical exclusions from the term 'swap dealer' ... are unwarranted," the CFTC declined to confirm specifically that limited swap activity in furtherance of the unwinding of legacy swap portfolios would not be deemed to be swap dealing. However, the Release does provide that the CFTC "does not intend to preclude its staff from considering appropriate relief in this regard on a case-by-case basis."
  • Central Booking Clarification. The CFTC clarifies in the Release the discussion in the July 2012 Proposed Guidance regarding the central booking model, in which the CFTC stated that a non-US affiliate or subsidiary of a central booking entity may be required to register as a SD (i.e., in addition to the central booking entity itself) if the non-US affiliate or subsidiary "independently meets the definition of an SD." The Release states that a non-US person in the central booking model would not include in its de minimis calculation any swap to which it is not a party (i.e., because the swap is entered into by the central booking entity).

AGGREGATION REQUIREMENT FOR NON-US PERSONS UNDER THE ORDER

Under the July 2012 Proposed Guidance, a non-US person would have been required, for purposes of its SD de minimis calculation, to aggregate the US-facing swap dealing transactions of its non-US affiliates. Swap dealing transactions of US affiliates, however, could be excluded. The Order retains for a non- US person engaged in swap dealing with US persons (as of December 21, 2012) the exclusion from aggregation of swap dealing transactions of US affiliates, but further scales back the aggregation requirement for a non-US person with respect to the swaps of its non-US affiliates, if the non-US affiliates are part of a corporate group that includes at least one registered SD. Specifically, for purposes of the Order, a non-US person that was engaged in swap dealing activities with US persons as of December 21, 2012, and that is an affiliate under common control with a registered SD, is not required to include in its de minimis calculation the swaps of any non-US affiliate that either was also engaged in swap dealing activities with US persons as of December 21, 2012, or is registered as an SD. Thus, where at least one entity within an affiliated group registers as an SD, another non- US entity within that group generally would be required to register as an SD only if its own swap dealing transactions with US persons, considered individually, exceeded the de minimis threshold. Conversely, non-US persons in groups that do not include a registered SD obtain no relief from the requirements to aggregate the US facing swaps of all of their non-US affiliates.

  • Anti-evasion Measure. As noted above, the relief from the aggregation requirement for swap dealing activities of non-US affiliates is only available for entities that were engaged in swap dealing transaction with US persons as of December 21, 2012 (i.e., the effective date of the Order). The intent of this requirement appears to be to prevent non-US entities from commencing US-facing swap dealing business after December 21 in order to take advantage of the exemption during the temporary relief period. In light of this rationale, it seems that the relief should be interpreted as being available to non-US entities that have swap dealing transactions with US persons on their books as of December 21, 2012, even if such entities have not entered into new swaps with US persons since October 12.

AGGREGATION REQUIREMENT FOR NON-US PERSONS UNDER THE FURTHER PROPOSED GUIDANCE

The CFTC is proposing an alternative interpretation of the aggregation requirement in the Further Proposed Guidance-i.e., one that differs from the approach to aggregation taken in both the July 2012 Proposed Guidance and the Order. Under this alternative approach, a non- US person would be required to include in its de minimis calculation the swap dealing transactions of all affiliates under common control (i.e., US and non-US), but could exclude the swap dealing transactions of any affiliate that is registered as an SD.11 Thus, non-US persons within a group that has an affiliated SD could engage in a limited amount of swap dealing activity without being required to register, provided that the aggregate amount of dealing activity conducted by non-registrants in the group did not exceed the de minimis threshold. (Under the approach taken to aggregation in the July 2012 Proposed Guidance, such affiliates that are members of a corporate group with a registered SD transacting above the de minimis threshold would have been subject to registration for engaging in any US facing swap dealing transactions.)

The CFTC has requested comment on "all aspects" of this proposed alternative approach to aggregation, including whether the interpretation should apply to non-US persons "guaranteed" by a US person and whether the aggregation requirements for non- US persons should include the swap dealing activity of US affiliates.

Substantive Regulation of Non-US SDs andMSPs;Delayed Compliance

The Order classifies SD and MSP regulations into Entity-Level Requirements and Transaction-Level Requirements that are the same as in the Proposed Order.12

  • Entity-Level Requirements. These consist of: (i) capital adequacy; (ii) chief compliance officer; (iii) risk management; (iv) swap data recordkeeping; (v) swap data reporting ("SDR Reporting"); and (vi) large-trader reporting for physical commodity swaps reporting ("LTR"). The Release lists the specific CFTC regulations that correspond to Entity-Level Requirements as CFTC regulations 1.31, 3.3, 23.201, 23.203, 23.600-603, 23.605-609 and Parts 20, 45 and 46.
  • Transaction-Level Requirements. These consist of: (i) clearing and swap processing; (ii) margining and segregation for uncleared swaps; (iii) trade execution; (iv) swap trading relationship documentation; (v) portfolio reconciliation and compression; (vi) real-time public reporting; (vii) trade confirmation; (viii) daily trading records; and (ix) external business conduct standards. The Release lists the specific provisions of the CEA and CFTC regulations that correspond to Transaction- Level Requirements as CEA section 2(h)(8) and CFTC regulations 23.202, 23.400-451, 23.501-503, 23.504(a), (b)(2), (b)(3) and (b)(4), 23.505(b)(1), 23.506, 23.610 and Part 43.
  • Pending Requirements. Neither the CFTC, the SEC nor the banking agencies have adopted final rules for capital adequacy, an Entity-Level Requirement, or for the Transaction-Level Requirements relating to margin and segregation of uncleared swaps and trade execution. These requirements are outside the scope of the Order. Should CFTC final rules for any of these requirements come into effect prior to the expiration of the Order, the CFTC will consider extending the Order to such requirements at that time.

RELIEF FROMENTITY- AND TRANSACTION-LEVEL REQUIREMENTS FOR NON-US REGISTRANTS AND NON-US BRANCHES

The Order generally allows non-US SDs and MSPs to delay compliance with Entity-Level Requirements that are in effect as of the effective date of the Order. With respect to SDR Reporting and LTR, however, the Order provides more limited relief. A non-US SD or MSP may delay compliance with SDR Reporting and LTR only with respect to swaps with non-US counterparties, and only if the non-US SD or MSP is not part of an affiliated group in which the ultimate parent entity is a US SD orMSP, US bank, US financial holding company or US bank holding company. The Order does not permit SDs or MSPs (whether US or non-US) to delay compliance with SDR Reporting or LTR for swaps with US counterparties, including non-US branches of US persons. Nor does it excuse US SDs or MSPs from compliance with any other Entity-Level Requirements.

The Order does not affect the obligation of an SD or an MSP to comply with Transaction-Level Requirements for swaps with US counterparties. For swaps with non-US counterparties, non-US SDs and MSPs and non-US branches of US SDs and MSPs may comply with such requirements only as may be required by the local jurisdiction of the non-US registrant or branch. In addition, for swaps between non-US branches of US SDs and MSPs, non-US branches may comply with such requirements only as may be required by the local jurisdiction of such branches. For purposes of the relief relating to swaps between non-US branches of US persons, a swap is considered to be with the non-US branch of a US person when (i) the personnel negotiating and agreeing to the terms of the swap are located in the jurisdiction of the branch, (ii) the documentation of the swap specifies that the counterpart or "office" for the US person is such non-US branch and (iii) the swap is entered into by the non-US branch in its normal course of business. Unlike the Proposed Order, the Order does not treat external business conduct requirements separately from other Transaction Level Requirements.

The CFTC clarifies in the Release that a non-US SD may treat the non-US branch of a US registrant as a non-US person for purposes of the Order's relief from Transaction-Level Requirements.

  • Denial of Parity for US SDs. The CFTC rejected requests from many commenters who had sought, in various forms, extension of the relief granted to non-US SDs and MSPs and non-US branches of such registrants to US SDs and MSPs dealing with non-US counterparties. According to the CFTC, extension of relief from the substantive regulation of SDs and MSPs to US registrants would be contrary to the requirements of the Dodd-Frank Act and the CFTC's supervisory interest in swap activities occurring in the United States. The CFTC states its view in the Adopting Release that issues of "regulatory disparity" among jurisdictions will be best addressed by working with non-US regulatory bodies to enhance and harmonize standards in other jurisdictions.

Commenters had pointed out difficulties posed in the cross-border context by CFTC requirements applicable to principals and associated persons of a non-US SD or MSP. The CFTC declined to grant relief in the Order from such requirements, stating that it believes staff action to be the more appropriate vehicle for such relief.13

Privacy and Confidentiality Laws

A number of commenters called attention to the potential for conflicts between Dodd-Frank requirements and local privacy and data protection laws, in particular with regard to SDR Reporting, LTR and US regulators' access to registrants' books and records. Although the CFTC did not address such conflicts in the Order directly, the Release cites other mitigating actions taken by the CFTC and its staff. The CFTC states that it is revising its Form 7-R (the registration application form) by making the agreement therein that foreign firms produce books and records upon CFTC request subject to the provisions of any applicable blocking, privacy or secrecy laws. Although the CFTC states in the Release that it intends to exercise its access and examination rights regardless of a registrant's location, it further states that it will endeavor to achieve an understanding with each relevant regulator and that it believes such a "balanced and flexible approach" will allow it to achieve access to information "in a manner designed to ensure continuing cooperative relationships with its counterparts overseas."

In addition, the CFTC cites a recent staff no action letter, issued in response to a request from the International Swaps and Derivatives Association Inc., which permits certain counterparty identifying information to be omitted from SDR Reporting and LTR reports, subject to the conditions and time limitations stated in the letter.14

Concluding Observations

While the relief afforded in the Order will be significant for some non-US entities (particularly those that are part of a corporate group that includes a registered SD), it has much less to offer US swap market participants. The CFTC was largely unreceptive to the arguments made by a number of commenters that certain aspects of the exemptive relief provided by the Order should be extended to US SDs and MSPs. In any case, the Order represents yet another temporary measure for market participants to contend with and does not provide the final word on any aspect of the CFTC's regulation of crossborder swap activities. Nevertheless, for non-US swap market participants currently engaged in SD de minimis andMSP threshold calculations to determine whether they may be required to register with the CFTC, the Order provides the (temporary) operative guidance with respect to which swaps will be included in those calculations.15

Additional certainty for domestic and non-US swap market participants will likely be available only after the cross-border guidance is finalized, which is subject to the CFTC's ongoing efforts to coordinate with domestic and non-US regulators, and will also need to take into account public comments on the newly issued Further Proposed Guidance. Those comments will be due 30 days after publication of the Further Proposed Guidance in the Federal Register.

Footnotes

1 Available at http://www.cftc.gov/ucm/groups/public/@newsroom/documents/file/federalregister122112.pdf

2 Commodity Exchange Act § 2(i), added by Section 722(d) of the Dodd-Frank Wall Street Reform and Consumer Protection Act ("Dodd-Frank").

3 77 Fed. Reg. 41110 (July 12, 2012). For more information, see our Legal Update "CFTC Proposes Phased Compliance Program for Certain Swaps," available at http://www.mayerbrown.com/CFTC-Proposes-Phased-Compliance-Program-for-Certain-Swaps/.

4 For purposes of this update, SD andMSP are used to refer to persons who are registered with the CFTC as SDs or MSPs.

5 77 Fed. Reg. 41214 (July 12, 2012). For more information, see our Legal Update "Proposed CFTC Guidance Regarding the Cross-Border Application of US Swap Regulations," available at http://www.mayerbrown.com/Proposed-CFTC-Guidance-Regarding-the-Cross-Border-Applicationof-US-Swaps-Regulations-07-02-2012/ .

6 By its terms, the CFTC's statement of a relaxed enforcement policy applies only to SDs andMSPs. The statement does not refer to non-SDs/MSPs, including those entities that may be in the process of resolving various "interpretive uncertainties" with respect to whether they are required to register. However, in light of rationale underlying the CFTC's stated approach to enforcement, we would expect non-registrants to be accorded the same treatment, subject to the same good faith obligations.

7 The CFTC's deferral for non-US entities of certain aspects of compliance provides some accommodation to international comity and the practical difficulties faced by non-US entities. This selective and temporary CFTC approach to early compliance remains very problematical, however, for international market participants desirous of an international accord and level playing field. Requiring non- US entities to register in advance of such an accord is but one facet of the uncomfortable distribution of "equities" accompanying the CFTC effort to preserve compliance deadlines ahead of other nations.

8 Until December 31, 2012, market participants have the option of applying either the definition of "US person" included in No-Action Letter 12-22 or the definition in the Order. Beginning on January 1, 2013, the Order version is mandatory.

9 The CFTC declined to extend this "principal place of business" prong of the definition to funds and collective investment vehicles for purposes of the Order in light of the complexities of applying the test to these entities.

10 Pension plans that are "primarily" for foreign employees are excluded from the US person definition. Joint accounts where one of the beneficial owners is a US person are included. Trusts are referred to in both (i) the prong of the US person definition that considers jurisdiction of organization and (after April 1, 2013) principal place of business and (ii) a separate prong for estates and trusts, which requires that the trust be governed by the laws of a state or other jurisdiction in the United States and subject to the primary supervision of a US court to be considered a US person. The intended interaction between the two prongs for trusts is unclear.

11 Swap dealing transactions of the non-US person and its non-US affiliates would continue to count against the threshold only if the counterparty is a US person.

12 The Order classifies the SD/MSP requirements in the same manner as the Proposed Order. The CFTC intends to consider any reclassification of these requirements in connection with further guidance on cross-border issues.

13 See, e.g., CFTC Letter No. 12-49 (conditional relief from fingerprinting requirement for principals who have not resided in the United States since reaching 18 years of age). The Division of Swap Dealer and Intermediary Oversight notes in the letter that it will continue to explore alternatives to the fingerprinting requirement in the context of non-US principals and may in the future revisit the process described in the letter.

14 CFTC Letter No. 12-46. Among other conditions, the noaction relief requires the reporting party to make certain determinations regarding privacy law conflicts based on a "written opinion of outside legal counsel" and to make reasonable and demonstrable efforts (including direct efforts) to obtain non-reporting party consent or regulatory authorization, as applicable, to disclose the omitted information. See also Press Release PR6479-12 (December 21, 2012) (available at http://www.cftc.gov/PressRoom/PressReleases/pr6479-12) . Mayer Brown is pleased to have been able to assist ISDA in its request for this relief.

15 We note that CFTC staff has issued numerous no-action letters that provide exclusions for certain categories of swap transactions from those that must be counted toward the de minimis thresholds. See, e.g., CFTC Letters 12-16, 12-18, 12-20, 12-21, 12-22, 12-57, 12-60, 12-61, 12-62. The relief is time-limited, with various expiration dates applying.

Previously published on December 21, 2012.

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This Mayer Brown article provides information and comments on legal issues and developments of interest. The foregoing is not a comprehensive treatment of the subject matter covered and is not intended to provide legal advice. Readers should seek specific legal advice before taking any action with respect to the matters discussed herein.

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We are only able to provide the material on the Mondaq (and its affiliate sites) site free to site visitors because we can pass on information about the pages that users are viewing and the personal information users provide to us (e.g. email addresses) to reputable contributing firms such as law firms who author those pages. We do not sell or rent information to anyone else other than the authors of those pages, who may change from time to time. Should you wish us not to disclose your details to any of these parties, please tick the box above or tick the box marked "Opt out of Registration Information Disclosure" on the Your Profile page. We and our author organisations may only contact you via email or other means if you allow us to do so. Users can opt out of contact when they register on the site, or send an email to unsubscribe@mondaq.com with “no disclosure” in the subject heading

Mondaq News Alerts

In order to receive Mondaq News Alerts, users have to complete a separate registration form. This is a personalised service where users choose regions and topics of interest and we send it only to those users who have requested it. Users can stop receiving these Alerts by going to the Mondaq News Alerts page and deselecting all interest areas. In the same way users can amend their personal preferences to add or remove subject areas.

Cookies

A cookie is a small text file written to a user’s hard drive that contains an identifying user number. The cookies do not contain any personal information about users. We use the cookie so users do not have to log in every time they use the service and the cookie will automatically expire if you do not visit the Mondaq website (or its affiliate sites) for 12 months. We also use the cookie to personalise a user's experience of the site (for example to show information specific to a user's region). As the Mondaq sites are fully personalised and cookies are essential to its core technology the site will function unpredictably with browsers that do not support cookies - or where cookies are disabled (in these circumstances we advise you to attempt to locate the information you require elsewhere on the web). However if you are concerned about the presence of a Mondaq cookie on your machine you can also choose to expire the cookie immediately (remove it) by selecting the 'Log Off' menu option as the last thing you do when you use the site.

Some of our business partners may use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies and we are not aware of any at present that do so.

Log Files

We use IP addresses to analyse trends, administer the site, track movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Links

This web site contains links to other sites. Please be aware that Mondaq (or its affiliate sites) are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.

Mail-A-Friend

If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. Mondaq stores this information and may contact the friend to invite them to register with Mondaq, but they will not be contacted more than once. The friend may contact Mondaq to request the removal of this information from our database.

Security

This website takes every reasonable precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected using firewalls and other security technology. If you have any questions about the security at our website, you can send an email to webmaster@mondaq.com.

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the “Your Profile” page or by sending an email to EditorialAdvisor@mondaq.com.

Notification of Changes

If we decide to change our Terms & Conditions or Privacy Policy, we will post those changes on our site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

How to contact Mondaq

You can contact us with comments or queries at enquiries@mondaq.com.

If for some reason you believe Mondaq Ltd. has not adhered to these principles, please notify us by e-mail at problems@mondaq.com and we will use commercially reasonable efforts to determine and correct the problem promptly.