India: Name Availability Guideline As Amended Upto 30 Sept 2012

Last Updated: 8 January 2013
Article by Aishwarya Mohan Gahrana

Name Availability Guideline, 2011 issued by the ministry of Corporate Affairs on 8th July 2011 with effect from 24th July 2011 and related Form 1A was also introduced on that date. The Fees for filing this form is Rs. 1000/-.

The applicant has to file a declaration, which in fact requires comply some requirements by the applicant. The proposed name shall have:

(i) No resemblance with existing or approved name of companies or LLPs;

(ii) No trade mark infringement;

(iii) No violation of Emblems and Names (Prevention of improper use) Act, 1950;

(iv) Not constitute offence under any law;

(v) Not offensive to any community; and

(vi) Comply all guidelines.

The applicant may take help of a professional and in that case professional may certify the form and attach search report with form. When we study relevant Form 1A, there is no specific space to attach this search report. In our opinion, this search report may, presentably be attached in space provided in optional attachment. Further, MCA either dispose of this requirement or should provide space in the relevant form.

In case professional certify the form, the name shall be available by the system online. Here professionals are bound with professional regulations. This process is being called non- straight through (STP) mode. The government added some exception to this online processing in April 2012 with effect from 20th May 2012:

(i) Where online check by system show any similarity with any existing trademark;

(ii) Where inline check by system show similarity of any of the two words with existing company name;

(iii) Where name contain only a single word;

(iv) No name available through STP mode, before 1900 hrs of the day where name was approved before 1100 hrs same say, or any other case before of 1900 hrs of next working day.

Any name made available, may be withdrawn by Registrar of Companies after giving opportunity of being heard.

Any name so available may remain available only for 60 days and lapse thereafter if company with such name has not been incorporated within that time period.

Provision of Section 22 shall still apply on the company incorporated with such name. The Central Government may direct the company to change its name.

When we revisit whole guideline once again after reading Section 22, we do not find any requirement to of processing through "non- straight through mode" particularly when both independent professional and government official use same system of search. Further, the search for trademark is available for registered trademark but non – registered trademarks are equally protected in India. This non –STP mode significantly increases time in approval and incorporation of company and have negative impact on doing business ranking of the nation.   Instead of non-STP mode, MCA may ask applicant to declare that he has taken all safeguards and got appropriate professional advice and in case of any infringement of trademark or similarity, they understand that they are bound to change the name as per section 22 of the act.

To determine identical name, following shall be disregarded:

(i) Word like Private, Limited, LLP etc;

(ii) Word like company, Corporation etc;

(iii) Plurals of a word;

(iv) Type, case, space, punctuation marks;

(v) Joining two words together or separating  them , when it does not make them distinguishable;

(vi) Different tense of a word, a number written in words or in numbers;

(vii) Different phonetic, spellings of a word or number;

(viii) Addition of internet related designations;

(ix) Addition of New, Modern, Shree, Om, Jai, The etc. or addition of name of any place unless there is a no objection certificated through board resolution by existing company;

(x) Different combination of same words;

(xi) Hindi or English translations of same words;

There are some additional features of present guidelines:

(i) No need of main object in proposed name with some exceptions;

(ii) In finance, housing finance, chit fund, leasing, investment, securities, etc. name should indicate main object;

(iii) No word indicative of misleading constitution of company allowed like society;

(iv) Abbreviated name for news companies not allowed, general (generic) name also not allowed;

(v) Name of dissolved company not allowed for 2 years and name of struck off company not allowed for 20 years;

(vi) Inclusion of words like insurance, bank, stock exchange, venture capital, assets management, nidhi , mutual fund may be allowed when declaration given by applicant that requirement of sector regulator/law has been complied;

(vii) Name of word "state" is reserved for government companies. Name containing only name of continent, country, state and city not allowed;

(viii) No word or expression giving any impression of connection with any government not allowed unless previous approval of central government;

(ix) In case of subsidiary of foreign company original name of the holding company will be allowed with addition of word India or name of Indian state or city;

(x) Change of name not allowed in case of defaulting companies.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

To print this article, all you need is to be registered on

Click to Login as an existing user or Register so you can print this article.

In association with
Up-coming Events Search
Font Size:
Mondaq on Twitter
Register for Access and our Free Biweekly Alert for
This service is completely free. Access 250,000 archived articles from 100+ countries and get a personalised email twice a week covering developments (and yes, our lawyers like to think you’ve read our Disclaimer).
Email Address
Company Name
Confirm Password
Mondaq Topics -- Select your Interests
 Law Performance
 Law Practice
 Media & IT
 Real Estate
 Wealth Mgt
Asia Pacific
European Union
Latin America
Middle East
United States
Worldwide Updates
Check to state you have read and
agree to our Terms and Conditions

Terms & Conditions and Privacy Statement (the Website) is owned and managed by Mondaq Ltd and as a user you are granted a non-exclusive, revocable license to access the Website under its terms and conditions of use. Your use of the Website constitutes your agreement to the following terms and conditions of use. Mondaq Ltd may terminate your use of the Website if you are in breach of these terms and conditions or if Mondaq Ltd decides to terminate your license of use for whatever reason.

Use of

You may use the Website but are required to register as a user if you wish to read the full text of the content and articles available (the Content). You may not modify, publish, transmit, transfer or sell, reproduce, create derivative works from, distribute, perform, link, display, or in any way exploit any of the Content, in whole or in part, except as expressly permitted in these terms & conditions or with the prior written consent of Mondaq Ltd. You may not use electronic or other means to extract details or information about’s content, users or contributors in order to offer them any services or products which compete directly or indirectly with Mondaq Ltd’s services and products.


Mondaq Ltd and/or its respective suppliers make no representations about the suitability of the information contained in the documents and related graphics published on this server for any purpose. All such documents and related graphics are provided "as is" without warranty of any kind. Mondaq Ltd and/or its respective suppliers hereby disclaim all warranties and conditions with regard to this information, including all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Mondaq Ltd and/or its respective suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use or performance of information available from this server.

The documents and related graphics published on this server could include technical inaccuracies or typographical errors. Changes are periodically added to the information herein. Mondaq Ltd and/or its respective suppliers may make improvements and/or changes in the product(s) and/or the program(s) described herein at any time.


Mondaq Ltd requires you to register and provide information that personally identifies you, including what sort of information you are interested in, for three primary purposes:

  • To allow you to personalize the Mondaq websites you are visiting.
  • To enable features such as password reminder, newsletter alerts, email a colleague, and linking from Mondaq (and its affiliate sites) to your website.
  • To produce demographic feedback for our information providers who provide information free for your use.

Mondaq (and its affiliate sites) do not sell or provide your details to third parties other than information providers. The reason we provide our information providers with this information is so that they can measure the response their articles are receiving and provide you with information about their products and services.

If you do not want us to provide your name and email address you may opt out by clicking here .

If you do not wish to receive any future announcements of products and services offered by Mondaq by clicking here .

Information Collection and Use

We require site users to register with Mondaq (and its affiliate sites) to view the free information on the site. We also collect information from our users at several different points on the websites: this is so that we can customise the sites according to individual usage, provide 'session-aware' functionality, and ensure that content is acquired and developed appropriately. This gives us an overall picture of our user profiles, which in turn shows to our Editorial Contributors the type of person they are reaching by posting articles on Mondaq (and its affiliate sites) – meaning more free content for registered users.

We are only able to provide the material on the Mondaq (and its affiliate sites) site free to site visitors because we can pass on information about the pages that users are viewing and the personal information users provide to us (e.g. email addresses) to reputable contributing firms such as law firms who author those pages. We do not sell or rent information to anyone else other than the authors of those pages, who may change from time to time. Should you wish us not to disclose your details to any of these parties, please tick the box above or tick the box marked "Opt out of Registration Information Disclosure" on the Your Profile page. We and our author organisations may only contact you via email or other means if you allow us to do so. Users can opt out of contact when they register on the site, or send an email to with “no disclosure” in the subject heading

Mondaq News Alerts

In order to receive Mondaq News Alerts, users have to complete a separate registration form. This is a personalised service where users choose regions and topics of interest and we send it only to those users who have requested it. Users can stop receiving these Alerts by going to the Mondaq News Alerts page and deselecting all interest areas. In the same way users can amend their personal preferences to add or remove subject areas.


A cookie is a small text file written to a user’s hard drive that contains an identifying user number. The cookies do not contain any personal information about users. We use the cookie so users do not have to log in every time they use the service and the cookie will automatically expire if you do not visit the Mondaq website (or its affiliate sites) for 12 months. We also use the cookie to personalise a user's experience of the site (for example to show information specific to a user's region). As the Mondaq sites are fully personalised and cookies are essential to its core technology the site will function unpredictably with browsers that do not support cookies - or where cookies are disabled (in these circumstances we advise you to attempt to locate the information you require elsewhere on the web). However if you are concerned about the presence of a Mondaq cookie on your machine you can also choose to expire the cookie immediately (remove it) by selecting the 'Log Off' menu option as the last thing you do when you use the site.

Some of our business partners may use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies and we are not aware of any at present that do so.

Log Files

We use IP addresses to analyse trends, administer the site, track movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.


This web site contains links to other sites. Please be aware that Mondaq (or its affiliate sites) are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.


If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. Mondaq stores this information and may contact the friend to invite them to register with Mondaq, but they will not be contacted more than once. The friend may contact Mondaq to request the removal of this information from our database.


This website takes every reasonable precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected using firewalls and other security technology. If you have any questions about the security at our website, you can send an email to

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the “Your Profile” page or by sending an email to

Notification of Changes

If we decide to change our Terms & Conditions or Privacy Policy, we will post those changes on our site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

How to contact Mondaq

You can contact us with comments or queries at

If for some reason you believe Mondaq Ltd. has not adhered to these principles, please notify us by e-mail at and we will use commercially reasonable efforts to determine and correct the problem promptly.