Canada: Directors’ And Officers’ Liability

Last Updated: February 23 2009
Article by Aaron Emes

Originally published in The Lexpert/American Lawyer Guide to the Leading 500 Lawyers in Canada.

Important developments have taken place in Canada over the past year regarding the potential for directors and officers to incur liability, specifically in the areas of (i) timely disclosure obligations; (ii) the duties of directors and officers in the context of a company that is up for sale; and (iii) the ability of directors and officers to receive indemnification payments from the companies they serve. Each of these topics is discussed in detail along with a brief update on civil statutory liability for continuous disclosure violations.

Timely Disclosure Obligations

Canadian securities laws impose obligations on a publicly traded issuer (and, in effect, its directors and officers) to immediately disclose any material changes regarding the issuer (often referred to as "timely disclosure obligations"). A "material change" is defined under Ontario securities laws as a change in the business, operations or capital of the issuer that would reasonably be expected to have a significant effect on the market price or value of any securities of the issuer; a material change includes a decision by the issuer's board of directors to implement such a change or a decision by senior management to implement the change in the belief that the board is likely to confirm the decision. Similar definitions exist under securities legislation in the other Canadian provinces and territories.

In the context of merger and acquisition transactions (referred to in this article simply as merger transactions or mergers), it is often difficult to pinpoint the exact time when negotiations between parties have reached a point where a material change (as defined under securities laws) has occurred. Exacerbating this difficult question from a liability perspective is the Supreme Court of Canada decision in Kerr v. Danier Leather Inc. In that case (which dealt with disclosure in a prospectus context), the Supreme Court rejected any application of business judgment to a securities law disclosure question, thereby subjecting directors and officers to hindsight secondguessing by securities regulators as to whether a disclosure violation had occurred.

However, the Ontario Securities Commission (OSC) in Re AiT Advanced Information Technologies Corporation subsequently provided much-needed clarity regarding the application of timely disclosure obligations in the context of merger transactions.


In AiT, OSC staff brought actions against AiT and certain directors and officers for timely disclosure violations in connection with 3M Company's acquisition of AiT. AiT issued a news release about the acquisition when the definitive merger agreement was entered into between the companies. OSC staff alleged that disclosure of a possible transaction should have been made earlier than that because, among other reasons, prior to that time, the AiT board had made certain approvals relating to the transaction and the parties had entered into a nonbinding letter of intent.

The OSC, however, agreed with AiT that no material change had occurred prior to the execution of the definitive merger agreement. In reaching this conclusion, the OSC focused largely on the question of when both parties to the transaction became firmly committed to its completion. With respect to the board approvals noted above, the OSC essentially viewed these as approvals to continue the negotiation process with 3M, rather than approval to enter into a definitive agreement with 3M (which came in conjunction with entering into the definitive merger agreement).With respect to the non-binding letter of intent, the OSC noted that the principle term contained in the letter of intent – the proposed purchase price – was not firm because it was subject to a detailed due diligence review, yet to be completed; several key terms contemplated by the letter of intent (including the break fee and voting agreements from key shareholders) had not yet been negotiated; 3M was clearly not committed to completing the transaction.

The OSC noted that in certain circumstances it may be appropriate to conclude that a material change occurred at a letter of intent stage, and that an issuer should make timely disclosure of the material change on the basis of a determined level of commitment of the parties to complete the transaction – even though no definitive agreement had been negotiated or entered into. However, the OSC stated in this regard that "in the context of whether a board decision constitutes a material change, an issuer's disclosure obligations arise not when a potential transaction is identified and discussed with the board, but instead, when the decision by the board to implement the potential transaction is based on its understanding of a sufficient commitment from the parties to proceed and the substantial likelihood that the transaction will be completed [emphasis added]."

It is worth pointing out that bad faith was not alleged in this case. In fact, OSC staff clarified that no allegation was made of any intentional violation of securities law, attempt to mislead the market or impropriety on behalf of the directors. Although not an explicit factor in the OSC's decision, regulators are likely to resist holding directors and officers liable for a securities law violation if they had in fact attempted to comply with securities laws. Such resistance is likely to lead to decisions in favor of directors and officers in those circumstances.

Lessons from AiT

Notwithstanding the OSC's decision in AiT in favor of the issuer and its directors and officers, lessons can be gleaned from AiT to reduce the likelihood of a timely disclosure action being brought. First, any letters of intent used in a merger context should be carefully drafted to (i) make clear that the parties are not committed to completing the transaction; (ii) explicitly note key matters that have not yet been agreed upon; and (iii) describe key activities still to take place to confirm commitment to the transaction (due diligence, board approval of an agreement whose key terms have been negotiated, and so forth). Second, the board process must clearly indicate (in board minutes and other meeting records) which transaction steps are clearly preliminary, as opposed to the step that the board takes in providing its approval to enter into a definitive agreement committing the issuer to complete the transaction.

Directors' Duties: A Company For Sale

In Peoples Department Stores Inc. v.Wise, in 2004, the Supreme Court of Canada definitively stated that irrespective of a company's particular circumstances, the fiduciary duty of directors to act in the best interests of the company remains at all times an obligation to maximize the value of the company as a whole, rather than an obligation to any particular stakeholders of the company, including shareholders and creditors. Furthermore, the Supreme Court noted that in determining the best route to maximizing the value of the company, it was legitimate for directors to consider interests of non-shareholder stakeholders, including employees, suppliers, creditors and consumers, depending on the circumstances.

Subsequent to the Peoples decision, lawyers practicing in the merger field struggled with how the decision in Peoples (whose facts did not involve a merger) could be reconciled with the long-held view (supported by case law and by securities regulators) that in context of a sale of a company, the fiduciary obligation of directors became one to maximize value for shareholders. The fiduciary duties of directors in the context of the sale of a company, and the intersection of Peoples with those duties, was at the heart of the 2008 litigation concerning the proposed privatization of BCE Inc.

The BCE Litigation

If and when the BCE privatization is completed, certain bondholders of Bell Canada, a wholly owned subsidiary of BCE, are likely to lose significant market value in their bonds because of an expected credit downgrade resulting from debt guarantees that Bell Canada would provide.While there are many procedural elements to the BCE litigation, the essential questions that were litigated, from the perspective of directors' duties and liabilities, were the following: were the directors of BCE correct in focusing on maximizing the value for shareholders in the context of the sale of BCE, and should the directors have taken account of the interests of the bondholders in reaching their decision to sell BCE?

The Québec trial court held that the directors of BCE had properly discharged their fiduciary duties by focusing on maximizing shareholder value in this context. In doing so, the trial court applied the so-called Revlon duties (derived from the US case that first applied them: Revlon Inc. v.MacAndrews & Forbes Holdings Inc.), by stating in essence that an impending change of control of a company eliminates any concern for the long-run maximization of the company's value and at that point, maximizing the value of the company is essentially synonymous with maximizing shareholder value. In those circumstances, in evaluating the interests of creditors as corporate stakeholders, the directors properly limited the analysis to ensuring that the contractual rights of creditors were respected.

The Québec Court of Appeal reversed the decision of the Québec trial court, applying a much more literal reading of Peoples to a change-of-control circumstance. The Québec Court of Appeal reiterated the principle of Peoples that when directors exercise their fiduciary duties, in no circumstance are they to favor any particular stakeholder over the interests of the corporation as a whole (though depending on the circumstances the interests of particular stakeholders may be given different weight, as determined by the board exercising its business judgment). Furthermore, as the directors of BCE had not properly considered the interests of the bondholders in reaching their decision, the Québec Court of Appeal found that the decision of the directors to sell BCE was part of a fatally flawed process.

The Supreme Court Speaks But What Will It Say?

The Supreme Court of Canada reversed the Québec Court of Appeal's decision in the BCE case and reinstated the decision of the Québec trial court, but has not yet issued the reasons for its decision. It is difficult to predict how exactly the Supreme Court will approach these issues. However, it is likely that the Court will incorporate at least some element of a shareholder value maximization principle into the fiduciary obligations of directors where a company is for sale. In that regard, the Court may read the portion of the Peoples decision about taking into account the interests of a broad range of stakeholders in determining the best interests of the corporation as protecting directors rather than a tool to hold them accountable. That is, directors may correctly take into account the interests of a broader range of stakeholders in determining the best interests of the company in a particular circumstance; however, directors are not necessarily required to do so if they do not believe that is the best corporate action to take. In any event, the Court's reasons, when issued, will likely become the benchmark for determining how directors discharge their duties when a company is for sale.

Directors' and Officers' Indemnities

A recent US decision emphasizes the need for directors to pay close attention to the indemnity arrangements they have with the companies they serve. Typically, directors receive indemnification through one of two avenues (or through both): first, company bylaws usually require directors, including former directors, to be indemnified to the maximum extent permitted by law; second, many directors enter into separate stand-alone indemnification agreements with the companies they serve. However, Schoon v. Troy, a recent Delaware Court of Chancery decision, highlights the difficulties that directors may face if they rely on bylaw indemnification provisions alone.

In Schoon, a former director requested indemnity payments in respect of legal costs and expenses relating to claims made against him by the company. After the director left the company, but before the company brought an action against him, the company's bylaws were amended so that they no longer provided indemnification to former directors.

The former director argued that he was still entitled to indemnification because at the time he left, the bylaws provided this indemnification. However, the Court held that the former director was not entitled to indemnification since the claim against him in respect of which he requested indemnification was brought after the bylaw amendments removed indemnification of former directors.

The simple message to take from Schoon is that it is strongly advisable for directors to enter into stand-alone indemnity agreements with the companies they act for. Such agreements can cover a wide variety of circumstances beyond those typically covered in bylaw provisions (including obligations on the company to obtain director and officer insurance) and, more important, cannot be amended without the consent of the director (or former director).

Civil Liability for Secondary Market Disclosure Violations

At the start of 2006, legislation (colloquially referred to as "Bill 198") went into effect to amend Ontario's Securities Act by providing for a regime of statutory civil liability for issuers, directors and officers for secondary market disclosure violations. Specifically, the legislation provides for liability in respect of misrepresentations contained in documents released by the issuer and in oral statements made on behalf of the issuer. It also provides for liability for the issuer's failure to make timely disclosure of material changes. In addition, the legislation removes the key common law hurdle of shareholder plaintiffs having to establish reliance on misrepresentations in order for an action to be successful, and provides a scheme for calculating damages.

Bill 198 requires that leave from a court be obtained to prevent so-called strike suits, baseless claims and early settlement of such claims by defendants concerned about legal costs and damage to reputation. Therefore, a proceeding may be commenced only with leave of a court and if the court is satisfied that (i) the action is being brought in good faith and (ii) there is a reasonable possibility that the action will be resolved at trial in favor of the plaintiff.

The leave requirement is intended to weed out frivolous actions by requiring a merit-based hearing early on. To date, there have been approximately 10 Bill 198 actions (at least one of which has settled). However, none of them has reached the stage of a decision being issued in respect of a leave hearing. Those decisions will play an important role in determining the scope of civil liability for secondary market disclosure violations.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

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