Australia: Nicholas Weston Moves To Browser-Based Trade Mark Management

Last Updated: 7 May 2008
Article by Nick Weston

Nicholas Weston, the law firm behind the Australian Trade Marks Law Blog has moved to so-called 'cloud computing' technology architecture with the adoption of the WebTMS browser-based trade mark management system. According to Nicholas Weston, this infrastructure purchase will significantly strengthen this practice area and prove a real asset to the firm.

WebTMS enables Nicholas Weston to offer clients browser-based trade marks portfolio management applications that utilise the same infrastructure powering major US and UK law firms, and US Fortune 500 corporate IP departments. A list of users can be found HERE.

Key Features of WebTMS

The following key features of WebTMS are set out in detail below and can be summarised as follows:

  • the most secure, robust and advanced trade mark management and docketing system available and has been used by the world's leading firms for over 5 years;
  • real time access for Clients to the cases Nicholas Weston is handling for them with 24/7 worldwide secure access to a Client's trade mark portfolio details from any computer with an internet connection;
  • foreign Agents can update the cases they are handing for Nicholas Weston;
  • a repository for all trade mark and intellectual property data, with images and supporting documents;
  • database links to the trade marks offices of 12 jurisdictions, for click throughs, data audits and automatic data loading;
  • built in trade mark searching for the 12 online trade marks offices, with search results management;
  • workflow wizards to maximize efficiency;
  • designed by trade mark attorneys for trade mark attorneys, and supported by extensive user input.

Benefits of the WebTMS system

For Nicholas Weston

The central trade mark repository created by the WebTMS system gives Nicholas Weston unrivalled management control over a Client's trade marks portfolio, and at the same time lets the firm share the information and collaborate with professional colleagues worldwide. If the firm needs to instruct outside counsel for a new project, or change a foreign Agent, the new representative can be given immediate and effortless access to the Client's trade marks portfolio.

Every trade mark record, and all its supporting documentation, is available for review and updating no matter where the practitioner is located: in the office, at home, on the road or at selected associate firms around the world. All the functionality of WebTMS is available: the firm can run a docket and update it, check the status of applications and renewals, and print and email reports -- all from a web-browser.

For Clients of Nicholas Weston

The Client Access Module enables Nicholas Weston to give its Clients view only secure access to summary details of trade mark applications and registrations. A Client can check the status of applications and run its own listings and reports. The firm can include guidelines and other advice on display screens.

For Barristers engaged by Nicholas Weston

The firm can provide access to selected modules of the trade mark database and supporting documents to barristers on a temporary, ad hoc basis, just for the period of their involvement. They can be given rights to update Infringement and other records as appropriate. This can cut down the workload of the firm's staff, as Counsel can do their own research on Client records. Fees attendant to double-handling are avoided.

For Nicholas Weston's Foreign Agents

Agents can use the Agent Update Module to update records of the applications and registrations for which they are responsible. All changes they make to the firm's records are logged in an audit trail for security. The burden on the firm's staff may be cut dramatically. For example, a multi-country trade mark filing program can be prepared in minutes using the New Filing Wizard, which automatically creates the basic trade mark records. The Agents then update the data in these records as the filing, prosecution and registration data becomes available. They can also scan and add the supporting documents to the system. Again, fees attendant to double-handling are avoided.

Direct Trade Marks Office links for data downloads and auditing

WebTMS links directly to the official online trade mark databases in these jurisdictions: Australia, CTM, Ireland, Switzerland, Benelux, Germany, Philippines, United Kingdom, Canada, Hong Kong, Singapore, United States, WIPO (Madrid IR)

When WebTMS displays one of the firm's trade marks records in these jurisdictions, the operator can 'click through' to the corresponding Trade Marks Office record, to compare the data in each record or to check the most up to date official status. Nicholas Weston can also run an individual audit on the record, and transfer missing data from the Trade Marks Office records to the firm's own record with one click. This makes it easy to validate and update the data in the firm's database.

The Data Import Wizard can load complete trade mark records from the 12 Trade Marks Office databases automatically into WebTMS, without re-keying any of the data. If Nicholas Weston takes on responsibility for the marks of a new company, the firm can load their records in these jurisdictions within the hour.

WebTMS provides complete docketing for statutory deadlines and personal reminders and email reminders of critical dates.

Cost savings to pass on to Clients

The so called 'cloud computing' ASP model requires no investment in hardware, as it is hosted on a secure third party file server. The developer of WebTMS takes care of upgrades and bug fixes on its own servers at its own cost. The cost savings are reflected in the Nicholas Weston's lower overheads and passed on in its fee structure. In this way it is possible to have the infrastructure of the major international firms without their price points. Oh, and personal service. Really.

About Nicholas Weston

  • Founded in 2005, Nicholas Weston is an unstuffy Australian law firm. Nicholas Weston was created and thrives as a leading-edge legal services business, focusing on brands, creative companies and sectors where technology is transforming business. Our clients are sophisticated buyers of legal services, principally entrepreneurial companies, and intellectual property owners, whom we advise in matters ranging from contracts to litigation.
  • Nicholas Weston claims practical implementation of thought leadership. Examples include a 'cloud computing' technology architecture with the adoption of the WebTMS browser-based trade mark management system and Web 2.0 marketing; Nicholas Weston is the law firm behind the Australian Trade Marks Law Blog.
  • Nicholas Weston's Trade Marks practice is rated by the Managing IP World Intellectual Property Survey 2008 as one of the leading firms for trade marks prosecution in Australia.
  • Each Nicholas Weston professional is a dual qualified lawyer and registered trade marks attorney.
  • The firm is located on Collins Street, Melbourne in the historic Assembly Hall.
  • More information on Nicholas Weston's services can be found at

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

To print this article, all you need is to be registered on

Click to Login as an existing user or Register so you can print this article.

Some comments from our readers…
“The articles are extremely timely and highly applicable”
“I often find critical information not available elsewhere”
“As in-house counsel, Mondaq’s service is of great value”

Mondaq Advice Centre (MACs)
Up-coming Events Search
Font Size:
Mondaq on Twitter
Register for Access and our Free Biweekly Alert for
This service is completely free. Access 250,000 archived articles from 100+ countries and get a personalised email twice a week covering developments (and yes, our lawyers like to think you’ve read our Disclaimer).
Email Address
Company Name
Confirm Password
Mondaq Topics -- Select your Interests
 Law Performance
 Law Practice
 Media & IT
 Real Estate
 Wealth Mgt
Asia Pacific
European Union
Latin America
Middle East
United States
Worldwide Updates
Check to state you have read and
agree to our Terms and Conditions

Terms & Conditions and Privacy Statement (the Website) is owned and managed by Mondaq Ltd and as a user you are granted a non-exclusive, revocable license to access the Website under its terms and conditions of use. Your use of the Website constitutes your agreement to the following terms and conditions of use. Mondaq Ltd may terminate your use of the Website if you are in breach of these terms and conditions or if Mondaq Ltd decides to terminate your license of use for whatever reason.

Use of

You may use the Website but are required to register as a user if you wish to read the full text of the content and articles available (the Content). You may not modify, publish, transmit, transfer or sell, reproduce, create derivative works from, distribute, perform, link, display, or in any way exploit any of the Content, in whole or in part, except as expressly permitted in these terms & conditions or with the prior written consent of Mondaq Ltd. You may not use electronic or other means to extract details or information about’s content, users or contributors in order to offer them any services or products which compete directly or indirectly with Mondaq Ltd’s services and products.


Mondaq Ltd and/or its respective suppliers make no representations about the suitability of the information contained in the documents and related graphics published on this server for any purpose. All such documents and related graphics are provided "as is" without warranty of any kind. Mondaq Ltd and/or its respective suppliers hereby disclaim all warranties and conditions with regard to this information, including all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Mondaq Ltd and/or its respective suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use or performance of information available from this server.

The documents and related graphics published on this server could include technical inaccuracies or typographical errors. Changes are periodically added to the information herein. Mondaq Ltd and/or its respective suppliers may make improvements and/or changes in the product(s) and/or the program(s) described herein at any time.


Mondaq Ltd requires you to register and provide information that personally identifies you, including what sort of information you are interested in, for three primary purposes:

  • To allow you to personalize the Mondaq websites you are visiting.
  • To enable features such as password reminder, newsletter alerts, email a colleague, and linking from Mondaq (and its affiliate sites) to your website.
  • To produce demographic feedback for our information providers who provide information free for your use.

Mondaq (and its affiliate sites) do not sell or provide your details to third parties other than information providers. The reason we provide our information providers with this information is so that they can measure the response their articles are receiving and provide you with information about their products and services.

If you do not want us to provide your name and email address you may opt out by clicking here .

If you do not wish to receive any future announcements of products and services offered by Mondaq by clicking here .

Information Collection and Use

We require site users to register with Mondaq (and its affiliate sites) to view the free information on the site. We also collect information from our users at several different points on the websites: this is so that we can customise the sites according to individual usage, provide 'session-aware' functionality, and ensure that content is acquired and developed appropriately. This gives us an overall picture of our user profiles, which in turn shows to our Editorial Contributors the type of person they are reaching by posting articles on Mondaq (and its affiliate sites) – meaning more free content for registered users.

We are only able to provide the material on the Mondaq (and its affiliate sites) site free to site visitors because we can pass on information about the pages that users are viewing and the personal information users provide to us (e.g. email addresses) to reputable contributing firms such as law firms who author those pages. We do not sell or rent information to anyone else other than the authors of those pages, who may change from time to time. Should you wish us not to disclose your details to any of these parties, please tick the box above or tick the box marked "Opt out of Registration Information Disclosure" on the Your Profile page. We and our author organisations may only contact you via email or other means if you allow us to do so. Users can opt out of contact when they register on the site, or send an email to with “no disclosure” in the subject heading

Mondaq News Alerts

In order to receive Mondaq News Alerts, users have to complete a separate registration form. This is a personalised service where users choose regions and topics of interest and we send it only to those users who have requested it. Users can stop receiving these Alerts by going to the Mondaq News Alerts page and deselecting all interest areas. In the same way users can amend their personal preferences to add or remove subject areas.


A cookie is a small text file written to a user’s hard drive that contains an identifying user number. The cookies do not contain any personal information about users. We use the cookie so users do not have to log in every time they use the service and the cookie will automatically expire if you do not visit the Mondaq website (or its affiliate sites) for 12 months. We also use the cookie to personalise a user's experience of the site (for example to show information specific to a user's region). As the Mondaq sites are fully personalised and cookies are essential to its core technology the site will function unpredictably with browsers that do not support cookies - or where cookies are disabled (in these circumstances we advise you to attempt to locate the information you require elsewhere on the web). However if you are concerned about the presence of a Mondaq cookie on your machine you can also choose to expire the cookie immediately (remove it) by selecting the 'Log Off' menu option as the last thing you do when you use the site.

Some of our business partners may use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies and we are not aware of any at present that do so.

Log Files

We use IP addresses to analyse trends, administer the site, track movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.


This web site contains links to other sites. Please be aware that Mondaq (or its affiliate sites) are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.


If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. Mondaq stores this information and may contact the friend to invite them to register with Mondaq, but they will not be contacted more than once. The friend may contact Mondaq to request the removal of this information from our database.


This website takes every reasonable precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected using firewalls and other security technology. If you have any questions about the security at our website, you can send an email to

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the “Your Profile” page or by sending an email to

Notification of Changes

If we decide to change our Terms & Conditions or Privacy Policy, we will post those changes on our site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

How to contact Mondaq

You can contact us with comments or queries at

If for some reason you believe Mondaq Ltd. has not adhered to these principles, please notify us by e-mail at and we will use commercially reasonable efforts to determine and correct the problem promptly.