From Monday 12 December 2011, certain matters lodged with the Office of State Revenue (OSR) for assessment must be lodged with client identification (CI) documents. Those matters relate to transactions that attract transfer duties.

The parties that will be required to show CI are as follows:

  • purchasers under a contract for sale;
  • transferees under a transfer of sale;
  • transferees under a transfer of lease;
  • lessors under a surrender of lease;
  • assignees under an assignment of lease; and
  • beneficiaries under a transmission application.

What are CI documents?

Individual

If you are an individual that falls within any of the above categories, you must provide one of the following to the OSR when having your documents stamped:

  • Australian Birth Certificate
  • Australian Driver's Licence
  • Current passport
  • Foreign passport and Australian Visa
  • Current firearm's licence
  • Proof of age card.

Company

Companies that fall within any of the above categories must provide evidence of their ABN/ACN/ARBN. If this information is displayed on the relevant transaction document (e.g. contract for sale) no further evidence is required. If not, the OSR will require either:

  • Certificate of incorporation of the company; or
  • ASIC extract

Additional information

  • Where there are multiple parties (e.g. two purchasers) CI documents will be required for each party.
  • An original or certified copy of the CI documents will be required. Original documents will be returned once the matter has been finalised.
  • If CI documents are not lodged with the documents being stamped, the OSR will not stamp the transaction documents.

Who can certify CI documents?

  • A certified copy is a true copy of an original document.
  • People within Gadens that may certify documents for the purpose of CI are legal practitioners and licensed conveyancers.

For more information, please contact:

Sydney

Steve Healy

t (02) 9931 4725

e shealy@nsw.gadens.com.au

This report does not comprise legal advice and neither Gadens Lawyers nor the authors accept any responsibility for it.