Australia: Parliamentary Budget Officer Act 2010 (NSW) What NSW Government Agencies need to Know

Last Updated: 7 June 2011
Article by Helen Vickers

With the remaining sections of the Parliamentary Budget Officer Act 2010 (NSW) (PBO Act) coming into effect on 25 January 2011, all provisions of the PBO Act are now in force.

In the lead-up to the NSW State election in March, NSW Government agencies need to be aware of how the PBO Act will affect their responsibilities - in particular, requests from the PBO for information regarding policy-related costings, and when and how agencies will be required to provide information.

Former NSW Auditor General, Mr Tony Harris, is currently acting in the role of PBO. The PBO is an independent officer of the NSW Parliament.

Functions of the Parliamentary Budget Officer

The functions of the PBO fall into two main categories:

  • Functions regarding the preparation of election policy costings, and
  • Functions relating to the preparation of costings for proposed policies of a member of Parliament.

The PBO Act also requires the PBO to provide analysis and technical advice on "financial, fiscal and economic matters (including in relation to the costing of proposals included in the State budget)".

Key obligations of NSW Government agencies

Section 16(1) of the PBO Act provides that the PBO may, at any time:

"... make a request for information from the head of any Government agency to assist the Officer in the preparation of a costing of an election or other policy under this Act".

The PBO Act requires the head of the agency concerned to respond to such a request within 10 business days, or within a period otherwise agreed with the PBO.

The head of the agency is not required to provide information which would not be required to be disclosed under the Government Information (Public Access) Act 2009 (GIPA Act). The agency head must advise the PBO of the reasons for declining to provide any information.

It should be noted section 16(4) of the PBO Act imposes an obligation upon agency heads not to disclose any information or document provided to them for the purposes of a request under section 16. The only exception is disclosure to 'a member of staff of the agency'.

Disclosure contrary to this provision is a criminal offence carrying a maximum penalty of 50 penalty units ($5,500).

'Pre-election period'

Parliamentary leaders may request the PBO to prepare costings of their election policies.

Requests for election policy costings must be made during the 'pre-election period'. For the NSW general election scheduled for 26 March 2011, the pre-election period commenced on 25 January 2011.

Parliamentary leaders may publicly release election policy costings they have previously requested. The PBO is required to publicly release an election policy costing when the Parliamentary leader who requested the costing notifies the PBO that the policy has been announced.

Relationship between the PBO Act and other disclosure requirements

The commencement of the PBO Act, especially the section 16(4) prohibition on the disclosure of certain information or documents, raises issues for Government agencies regarding other disclosure obligations.


What is the position where an application is made to the agency under the GIPA Act for information which is currently subject to the PBO Act prohibition?

Section 11 of the GIPA Act provides that the Act overrides a provision of any other Act which prohibits the disclosure of information, other than a provision listed in Schedule 1. Schedule 1 of the GIPA Act now includes section 17 of the PBO Act. However, section 17 of the PBO Act applies only to the PBO itself. It does not apply to agencies.

The GIPA Act provides a legally enforceable right of access to information unless there is an 'overriding public interest against disclosure'. Only matters listed in the table in section 14 of the GIPA Act may be considered in deciding whether there is such an overriding public interest.

Notably, the table includes a public interest consideration against disclosure of information which, if disclosed, could reasonably be expected to contravene a provision of any other Act prohibiting the disclosure. This consideration applies to all types of disclosure under the GIPA Act.

It is therefore open to an agency to decide, on balance, that there may be an overriding public interest against disclosure based upon the prohibition in section 16(4) of the PBO Act.

There may also be other matters listed in the section 14 table which are relevant and can be applied in the particular circumstances.

Other disclosure requirements

There are a range of other obligations on Government agencies to disclose information. These include obligations to respond to Parliamentary Calls for Papers, Parliamentary inquiries, requests and directions from investigative bodies (such as the Ombudsman and Independent Commission Against Corruption), subpoenas and discovery.

There is obvious potential for the prohibition in the PBO Act to come into conflict with these requirements to disclose information. The interaction of each instrument with the PBO Act will require careful consideration.

It should be noted the offence created under section 16(4) provides no exception for disclosure required under other instruments.

Further, the only exception to the prohibition is disclosure to a 'member of staff of the agency'. The meaning of this term is not the same for all agencies in the NSW Government context − some agencies directly employ staff, some staff are employed in a Division of the Government Service, some are in the Senior Executive Service or Chief Executive Service, and some are members of the Public Service (under the Public Sector Employment and Management Act 2002 (NSW)).

Whether an officer constitutes a 'member of staff' under the PBO Act will need to be carefully considered by each Government agency.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

To print this article, all you need is to be registered on

Click to Login as an existing user or Register so you can print this article.

Some comments from our readers…
“The articles are extremely timely and highly applicable”
“I often find critical information not available elsewhere”
“As in-house counsel, Mondaq’s service is of great value”

Mondaq Advice Centre (MACs)
Up-coming Events Search
Font Size:
Mondaq on Twitter
Register for Access and our Free Biweekly Alert for
This service is completely free. Access 250,000 archived articles from 100+ countries and get a personalised email twice a week covering developments (and yes, our lawyers like to think you’ve read our Disclaimer).
Email Address
Company Name
Confirm Password
Mondaq Topics -- Select your Interests
 Law Performance
 Law Practice
 Media & IT
 Real Estate
 Wealth Mgt
Asia Pacific
European Union
Latin America
Middle East
United States
Worldwide Updates
Check to state you have read and
agree to our Terms and Conditions

Terms & Conditions and Privacy Statement (the Website) is owned and managed by Mondaq Ltd and as a user you are granted a non-exclusive, revocable license to access the Website under its terms and conditions of use. Your use of the Website constitutes your agreement to the following terms and conditions of use. Mondaq Ltd may terminate your use of the Website if you are in breach of these terms and conditions or if Mondaq Ltd decides to terminate your license of use for whatever reason.

Use of

You may use the Website but are required to register as a user if you wish to read the full text of the content and articles available (the Content). You may not modify, publish, transmit, transfer or sell, reproduce, create derivative works from, distribute, perform, link, display, or in any way exploit any of the Content, in whole or in part, except as expressly permitted in these terms & conditions or with the prior written consent of Mondaq Ltd. You may not use electronic or other means to extract details or information about’s content, users or contributors in order to offer them any services or products which compete directly or indirectly with Mondaq Ltd’s services and products.


Mondaq Ltd and/or its respective suppliers make no representations about the suitability of the information contained in the documents and related graphics published on this server for any purpose. All such documents and related graphics are provided "as is" without warranty of any kind. Mondaq Ltd and/or its respective suppliers hereby disclaim all warranties and conditions with regard to this information, including all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Mondaq Ltd and/or its respective suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use or performance of information available from this server.

The documents and related graphics published on this server could include technical inaccuracies or typographical errors. Changes are periodically added to the information herein. Mondaq Ltd and/or its respective suppliers may make improvements and/or changes in the product(s) and/or the program(s) described herein at any time.


Mondaq Ltd requires you to register and provide information that personally identifies you, including what sort of information you are interested in, for three primary purposes:

  • To allow you to personalize the Mondaq websites you are visiting.
  • To enable features such as password reminder, newsletter alerts, email a colleague, and linking from Mondaq (and its affiliate sites) to your website.
  • To produce demographic feedback for our information providers who provide information free for your use.

Mondaq (and its affiliate sites) do not sell or provide your details to third parties other than information providers. The reason we provide our information providers with this information is so that they can measure the response their articles are receiving and provide you with information about their products and services.

If you do not want us to provide your name and email address you may opt out by clicking here .

If you do not wish to receive any future announcements of products and services offered by Mondaq by clicking here .

Information Collection and Use

We require site users to register with Mondaq (and its affiliate sites) to view the free information on the site. We also collect information from our users at several different points on the websites: this is so that we can customise the sites according to individual usage, provide 'session-aware' functionality, and ensure that content is acquired and developed appropriately. This gives us an overall picture of our user profiles, which in turn shows to our Editorial Contributors the type of person they are reaching by posting articles on Mondaq (and its affiliate sites) – meaning more free content for registered users.

We are only able to provide the material on the Mondaq (and its affiliate sites) site free to site visitors because we can pass on information about the pages that users are viewing and the personal information users provide to us (e.g. email addresses) to reputable contributing firms such as law firms who author those pages. We do not sell or rent information to anyone else other than the authors of those pages, who may change from time to time. Should you wish us not to disclose your details to any of these parties, please tick the box above or tick the box marked "Opt out of Registration Information Disclosure" on the Your Profile page. We and our author organisations may only contact you via email or other means if you allow us to do so. Users can opt out of contact when they register on the site, or send an email to with “no disclosure” in the subject heading

Mondaq News Alerts

In order to receive Mondaq News Alerts, users have to complete a separate registration form. This is a personalised service where users choose regions and topics of interest and we send it only to those users who have requested it. Users can stop receiving these Alerts by going to the Mondaq News Alerts page and deselecting all interest areas. In the same way users can amend their personal preferences to add or remove subject areas.


A cookie is a small text file written to a user’s hard drive that contains an identifying user number. The cookies do not contain any personal information about users. We use the cookie so users do not have to log in every time they use the service and the cookie will automatically expire if you do not visit the Mondaq website (or its affiliate sites) for 12 months. We also use the cookie to personalise a user's experience of the site (for example to show information specific to a user's region). As the Mondaq sites are fully personalised and cookies are essential to its core technology the site will function unpredictably with browsers that do not support cookies - or where cookies are disabled (in these circumstances we advise you to attempt to locate the information you require elsewhere on the web). However if you are concerned about the presence of a Mondaq cookie on your machine you can also choose to expire the cookie immediately (remove it) by selecting the 'Log Off' menu option as the last thing you do when you use the site.

Some of our business partners may use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies and we are not aware of any at present that do so.

Log Files

We use IP addresses to analyse trends, administer the site, track movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.


This web site contains links to other sites. Please be aware that Mondaq (or its affiliate sites) are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.


If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. Mondaq stores this information and may contact the friend to invite them to register with Mondaq, but they will not be contacted more than once. The friend may contact Mondaq to request the removal of this information from our database.


This website takes every reasonable precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected using firewalls and other security technology. If you have any questions about the security at our website, you can send an email to

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the “Your Profile” page or by sending an email to

Notification of Changes

If we decide to change our Terms & Conditions or Privacy Policy, we will post those changes on our site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

How to contact Mondaq

You can contact us with comments or queries at

If for some reason you believe Mondaq Ltd. has not adhered to these principles, please notify us by e-mail at and we will use commercially reasonable efforts to determine and correct the problem promptly.