Do You Even Know What It Is?
With great focus on healthcare reform, you may have missed a
current requirement for health plans to apply for and obtain a
Health Plan Identifier (HPID). This requirement does not come from
the Affordable Care Act, but rather the Health Insurance
Portability and Accountability Act of 1996 (HIPAA). That's
right, HIPAA is something that continues to need your company's
attention.
In September 2012, the Department of Health and Human Services
published its final rule regarding unique Health Plan Identifiers
for health plans. Over the next year, health plans must obtain an
HPID for purposes of allowing the health plan to interact with
other health providers, payment entities, and other plan
providers.
Health plans are divided into controlling health plans and sub
health plans. Controlling health plans are health plans that 1)
control their own business activities, actions, or policies, or 2)
are controlled by entities that are not health plans. Other health
plans are sub health plans. Controlling health plans must
obtain HPIDs by November 5, 2014. Small controlling health
plans, which are controlling health plans with $5 million or less
in annual receipts, are required to obtain HPIDs by November 5,
2015.
Controlling health plans must obtain an HPID through a process
called enumeration. If a controlling health plan uses a third party
administrator (TPA), the TPA may submit an HPID request on behalf
of the controlling health plan. For companies that will be
submitting for an HPID for their own group health plan, such HPID
can be obtained through the CMS Enterprise portal. This website is
available at https://portal.cms.gov/wps/portal/unauthportal/home/.
For more information about setting up an HPID, there is a user
manual available from the Center for Medicare/Medicaid
Services.
What Should You Do Now?
If you are unsure whether the HPID requirement applies to your
company's group health plan, you should contact your health
plan advisors to determine whether the plan is a controlling health
plan, and whether it meets the applicable size requirements to
apply for an HPID by November 5, 2014.
Note: as we went to press, on Oct. 31, the CMS Office of e-Health
Standards and Services announced a delay, until further notice, of
enforcement of the HPID use in HIPAA transactions. This delay,
which applies to all HIPAA covered entities, will allow HHS to
review recent recommendations for use of HPID in HIPAA
transactions.
The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.