• Expression of commitment to respecting and protecting the personal information of its employees.
  • The Company’s Privacy Policy is subject to the applicable privacy laws, including [applicable privacy laws depending on jurisdiction].
Information Covered by Privacy Policy
  • Information to which Privacy Policy applies.
  • “Personal information” is information that can be used to identify an employee, including [list the types of personal information collected, use and disclosed by the Company].
  • Work contact information (e.g. name, title, business address and business telephone number) is not considered Personal Information.
Collection, Use and Disclosure of Personal Information
  • Purpose for collection and use of Personal Information belonging to employees [list the purposes for which personal collected or used by the Company].
  • Information about a company or an independent third party authorized to perform certain functions in support of the services provided by Company. List of functions that could be included, for example, [list the purposes for which the Company discloses personal information to third parties]. Statement that, in certain instances, an authorized service provider will be provided with access to personal information about employees to the extent that it is necessary in the performance of those services.
  • Information about authorized service providers and their locations. Also provide information about how an employee can obtain information regarding same.
  • The Company may collect, use or disclose personal information without an employee’s knowledge or consent in the following limited circumstances [list].
  • Confirm that Company will not sell an employee’s personal information or use it for any marketing purposes. The Company may share or transfer an employee’s personal information in the context of a business transaction where part of all of the Company’s business is acquired by another company.
Security of Personal Information
  • Description of security policies, procedures and controls to protect the personal information we receive against loss or theft:
    • [List safeguards and controls]
  • Confirmation that access to personal information within the Company will be limited to those who have a need to know the information for the purposes described in this Privacy Policy, and may include [list the departments or positions that will have access to personal information].
  • Explain the Company’s retention policy.
Access to Personal Information
  • Provide name of person or position to whom an employee may direct questions.