Consolidating payroll activity into one secure, interactive
portal can improve efficiency, productivity and allow greater
employee engagement in a consistent way.
As businesses expand and hire in new locations, the need for
effective payroll delivery becomes ever more important. For busy HR
or payroll managers, payroll is not limited to simply providing
employees with payroll results on time; they also need to share
individual documents, make HR documentation available to keep
employees up-to-date with the latest company policies, and of
course manage daily queries raised by employees about their pay and
An effective global payroll portal can allow organisations to
deliver both company-wide and individual notifications, roll out
policy documents and gain employee acceptance through one single,
secure method. It can also enhance employee engagement through its
ease of access and the greater visibility that it provides.
When selecting a global payroll portal, companies should
consider the below functions that allow employees to:
Access their employment information anytime, anywhere.
Employees require flexibility to call on their payslips and
other documents whenever they need them, so a good portal system
should be available online, and across desktop, tablet or
Be interactive with their payslips.
Employees should be able to view, print, download and save
payslips locally. Delivery through an online portal is a far safer
option for both the company and employees; unlike issuing payslips
via methods such as email, which is still the case for many
To help employees understand the information within the payslip,
and thus reduce the number of day-to-day enquires, employers should
consider providing an example payslip with local specific
annotations explaining payslip key notations.
Enter a centralised document library.
This way, employees can access documents such as employment
contracts or corporate policies that employers want to share; such
as a health and safety policy or travel and expenses document. Once
again this goes a long way to reducing the numerous requests made
to a HR department.
Communicate with their employer
Instead of sending numerous email enquiries to an individual or
a shared inbox, a portal allows employees to submit questions (with
attachments) directly to the HR or payroll department through a
ticket system. The ability to raise query tickets linked to a
payslip is advantageous for ease of processing – and these
tickets should have inbuilt monitoring systems.
An interactive, global payroll platform expands standard payroll
service delivery to become an effective communication tool between
employers and employees. Take a look at
TMF Horizon to find out how this new solution can help you meet
these needs, and improve overall employee engagement.
Developing a cost-effective and truly global payroll system
in-house is not easy. Partnering with a global service provider can
overcome the challenges of managing payroll globally.
The content of this article is intended to provide a general
guide to the subject matter. Specialist advice should be sought
about your specific circumstances.
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