United States: Using Creative And Architectural Works In Film And Media Productions

When watching a feature film, TV series or other media production, we often take for granted the appearance of artwork, designs and scene backgrounds without giving them a second thought. But lurking behind the screens is a complex bundle of rights that can present business, economic and legal challenges. This article presents an overview of the legal and practical issues concerning the use and depiction of works of art, sculpture, photography, textiles (such as quilts), product brand names and designs, building designs and architectural works in visual media works.

Copyright Law Refresher

As a brief primer, copyright protection extends to original works of authorship, including literary, dramatic, musical, artistic and certain specialty works like software and architectural plans. Copyright protection exists from the moment of creation (not registration), although registration provides significant benefits. To be protected, a work must also be "fixed" in some tangible medium of expression. General ideas, concepts, functional features, titles and short phrases, common geometric shapes and government works are not protected.

The operative 1976 Copyright Act (the "Act") grants a bundle of exclusive rights to a copyright owner, including the right to reproduce, publish, perform, display, distribute and prepare derivative works from a protected work.1 The term of a copyright depends on whether a work was created before or after January 1, 1978, as well as the country where the work was created. For works created after that date, the term is the life of the artist or author plus 70 years. For works created by a single author prior to that date, there was a single 28-year term with a second 28-year renewal term available. It is more complicated for a work whose copyright was still in its first term or was renewed prior to 1978, but for many, the overall term extends for a total of 95 years from when the work first became subject to copyright protection.

The term of copyright in a foreign work is governed by the law of the country where the work was created and may have different timing for when such work falls into the public domain. In addition, many foreign works that lost protection in the U.S. because of a failure to follow pre-1978 formalities have had their copyrights restored under the Uruguay Round Agreements Act.2 For example, the copyright in Picasso's famous painting Guernica (1937) was restored along with many others. Thus, media producers cannot just assume that a work is in the public domain merely because of age or lack of a pre-1978 renewal registration if it is a foreign-created work.

The copyright "fair use" doctrine, which is codified in the Act, provides a qualified defense against an infringement claim if certain statutory elements exist with respect to the otherwise unauthorized use of a copyright-protected work. While it is a complex and evolving area of law, generally, fair use may be found where use of a work, in whole or in part, is "transformative" and has no detrimental effect on the market for the protected work. Easy examples, with limitations, would be use of a protected work in a parody of the work itself, for teaching and news reporting, or in an article commenting on or criticizing the work. Related to copyright fair use is the defense of de minimus use, a doctrine unsettled in the courts but which exonerates from infringement liability trivial uses, such as a fleeting view of a copyright protected work in a blurred background of a film clip.

Trademark Law Refresher

Trademark law protects words, names, symbols, logos or designs used in trade with goods or services to indicate their source and to distinguish them from the goods and services of others. The essence of a protected trademark or service mark is its reflection of the underlying good will of the subject business. "Trade dress" is a subset of trademark law that refers to the distinctive packaging or design of a product, such as the design of a Porsche®, the classic Coke® bottle, or the distinctive décor of a restaurant chain that has been deemed akin to a "product."3

Rights in a mark do not arise until the mark is used "in commerce," and federal registration, while imparting some significant benefits, is not necessary for protection. Both registered and unregistered marks are entitled to protection under the federal trademark statute (the Lanham Act) and state trademark and unfair competition laws. The essence of a trademark infringement claim is whether the unauthorized use of a protected mark is likely to cause confusion as to its source, origin or sponsorship. Trademark rights extend for as long as a mark remains in use.

Unique Protection for Architectural Works

Constructed "architectural works" first obtained copyright protection when they were added to the Act in 1990. Original building designs either created after December 1, 1990, or created but unpublished prior to that date if they were constructed by December 31, 2002, in any tangible medium of expression, are subject to protection.4 This includes certain types of constructed buildings, and architectural plans, models and drawings.

The Act's definition of an "architectural work" includes the "overall form as well as the arrangement and composition of spaces and elements in the design" of a building. But the Act's definition of a "building" is narrow, and only includes structures that are habitable by humans and intended to be both permanent and stationary. In addition to homes and residential apartments, this includes houses of worship, museums, gazebos and garden pavilions, but excludes structures like bridges and dams and non-stationary habitable structures like mobile homes and boats.5 It also excludes standard features or design elements that are functionally required as opposed to purely aesthetic design elements because copyright protection does not extend to functional elements.

Another key exception critical to media works is that pictorial representations of an otherwise covered "building" are permitted. This is because "the copyright in an architectural work that has been constructed does not include the right to prevent the making, distributing, or public display of pictures, paintings, photographs, or other pictorial representations of the work, if the building in which the work is embodied is located in or ordinarily visible from a public place."6 A high-profile example was the use of the Getty Center in Los Angeles that became Star Fleet headquarters after several upper floors were added with computer graphics for the film Star Trek: Into Darkness (2013).


http://www.seeing-stars.com/locations/StarTrek-IntoDarkness.shtml

Qualified copyright protection for buildings and architectural works came into play in the depiction of the fictional Second Bank of Gotham in Batman Forever. The 801 Tower in downtown Los Angeles and four towers that form its streetwall on the south side of the building became a backdrop in that film. Andrew Leicester, an artist known for large-scale public art, claimed copyright protection for the towers, along with other artistic works he created in a courtyard space called the Zanja Madre. He registered the whole of Zanja Madre with the Copyright Office as a "sculptural work" and sued Warner Brothers for infringement. At trial, the district court found that the streetwall towers, even though they had artistic elements, were part of the "architectural work" as a whole. As such, the court concluded, pictures taken of the streetwall towers, along with the 801 Tower, were not infringing under the exemption in the Act for pictorial representations of buildings.

On appeal, Leicester argued that the court erred by refusing to consider the Zanja Madre as a unitary sculptural work, and by construing the Act's exemption so as to eliminate separate protection for sculptural works attached to buildings. But the appeals court affirmed, holding that the definition of "architectural work" in the Act includes "overall form as well as the arrangement and composition of spaces and elements in the design" of a building.7 In particular, the office building "streetwall" towers created by Leicester were deemed part of the overall building plan to extend the property line to the street, as was required by Los Angeles County, where the Towers served to define the street frontage and enhance the pedestrian level of the complex. This case highlights the challenges of using public art in film where a work is so closely integrated with a building's structure and overall footprint as to be deemed part of the overall architectural work.


Compare the Zanja Madre public art on the left with this scene of the Second Bank of Gotham from Batman Forever.
http://www.publicartinla.com/Downtown/ZanjaMadre/column2.html; http://batmananthology.wikia.com/wiki/Second_Bank_of_Gotham

Architecturally distinctive building designs that are commercialized and have acquired a high level of consumer recognition may also be subject to separate trademark or trade dress protection that may impact their depiction in media works, especially when such images are used to commercially promote a film or for film merchandising purposes. As prominent examples, these images of the Empire State Building and Chrysler Building are U.S. registered trademarks for real estate, leasing and entertainment-related services:

Indeed, the Empire State Building has an active licensing program for using its "trademarked image in films and photo shoots...."8 Similarly, this famous façade design of the Metropolitan Opera House is registered as a service mark by Lincoln Center For The Performing Arts, as is the interior design of the Guggenheim Museum:

Impact of the First Amendment

Because movies and video works receive qualified First Amendment free-speech protection, law was developed to provide important exceptions for use of otherwise protected artistic content in such works. In a seminal case brought by Ginger Rogers involving use of her iconic first name in the title of Federico Fellini's film Ginger & Fred, the Second Circuit Court of Appeals in New York held that a false designation of origin claim under the Lanham Act is inapplicable to "artistic works" where a defendant's use of a mark is (1) "artistically relevant" to the work, and (2) not "explicitly misleading" as to the source or content of the work.9 The Court further held: "Where a title with at least some artistic relevance to the work is not explicitly misleading as to the content of the work, it is not false advertising under the Lanham Act." This has become known as the Rogers test (from the case name).


https://en.wikipedia.org/wiki/Ginger_and_Fred

In 2008, the Ninth Circuit Court of Appeals in California found that the use of a Los Angeles strip club's trademark and trade dress in the video game "Grand Theft Auto: San Andreas," which was set amidst a fictional dystopian big city, was protected by the First Amendment and not infringing, where the name of the club was changed from PLAY PEN to PIG PEN, but the logo and trade dress (including a sign saying "Totally Nude") were modified or unchanged.10 The game designer's intent was to effect parody in a dark, dense metropolitan city.


http://www.theregister.co.uk/2008/11/07/playpen_strip_club_versus_gta_pig_pen/

The film Hangover Part II spawned a claim for trademark false designation of origin and unfair competition by Louis Vuitton concerning the film's "airport scene," with actor Zach Galifianakis' character carrying a knock-off LV bag made by Diophy that appeared in several clips totaling under 30 seconds (and the character saying: "Careful that is ... a Lewis Vuitton").11


http://fashionlawcenter.com/?attachment_id=1215

The court dismissed the false designation claim under the rationale of the Rogers case, finding that the use had artistic relevance and was not commercially motivated: "Louis Vuitton does not allege that Warner Bros. used the Diophy bag in order to mislead consumers into believing that Louis Vuitton produced or endorsed the Film....Where an expressive work is alleged to infringe a trademark, 'the likelihood of confusion must be particularly compelling.'" The court also emphasized that few people would recognize the featured bag as a knock-off.

Application of Copyright Fair Use and "De Minimis" Use Defenses

Application of the copyright fair use and de minimis defenses in media works has been highlighted in several key cases. In an oft-cited 1997 decision, the Second Circuit held that nine depictions of an original story quilt design in the background of a 30-minute TV episode for a total of 27 seconds was not de minimus copying, especially where longer segments reinforced shorter ones. The Court remanded the case for a further assessment of a copyright fair use defense because there was no "transformative use" of the artwork, which was a creative work intended for decorative purposes and was used in the film for the same purpose.12


http://copyrightlawcasebook.blogspot.com/2014/03/class-21-display-right.html

On the other hand, the use of 10 copyrighted photographs in the 1995 film Se7en was held to be fair use. The photos were not displayed with sufficient detail for the average lay person to identify even their subject matter, let alone the style used to create them, and use for 35 seconds was deemed de minimis.13


http://www.imdb.com/media/rm4025124608/tt0114369?ref_=ttmi_mi_all_sf_6

Paramount's fleeting depiction of a "Silver Slugger" pinball machine in three segments, less than three seconds each, in a 3½-minute scene from the film What Women Want, was held to be de minimis and not actionable copyright infringement. The machine was always in the background, wasn't mentioned in the film and had no role in the plot. In addition, there were no facts showing likelihood of confusion, which doomed a trademark claim for false endorsement.14


www.tepg.se/what-women-want-2000

Two decisions some years apart resulted in opposite fair use findings with respect to video footage of the infamous Reginald Denny truck driver beating in Los Angeles. In the first case in 1997, unlicensed use by a TV network of 30 seconds of the beating video clip shot via helicopter was held not to be subject to a fair use defense because it was not transformative, the defendant TV network was in the same business as the plaintiff, and both competed for advertising dollars.15


http://copyrightcodex.com/la-news-service-v-kcal-tv-30-seconds-of-news-footage-not-fair-use/2013/06/23/

In the second 2002 case, however, the unlicensed use by Court TV of a few seconds of an edited version of the same video in an introductory montage and "teaser" spots promoting the show's coverage of the police officer's trial was found to be a fair use. Footage was obtained from the courtroom video monitor during the trial. The court found that while the use was not clearly "transformative" because the montage was not news per se, the use related to the trial itself, which was a newsworthy event; Court TV was not in direct competition with LA News; the nature of copyrighted work was factual news; the portion used was very small; and there was no "unrestrained piracy" of the work in the market.16

A fair use parody defense was upheld on a motion to dismiss in a highly publicized case, where the depiction in a "South Park" TV episode featuring a viral video parody of "What What (In The Butt)" was alleged to have infringed the copyright in an original video of the same name by a rapper that went viral online, depicting an adult male and backup group singing and dancing in tight pants to irreverent lyrics. The court held this use clearly was a parody of the original "'WWITB" video, "providing commentary on the ridiculousness of the original video and the viral nature of certain YouTube videos."17

Faulkner Literary Rights, the owner of William Faulkner's copyrights, unsuccessfully sued Sony Pictures for copyright infringement over Woody Allen's film Midnight in Paris, for an eight-second scene in a 90-minute film, in which actor Owen Wilson's character misquotes a line from Faulkner's book Requiem for a Nun. The court easily dismissed the claim finding fair use, noting that the "substantiality of the similarity is measured by considering the qualitative and quantitative significance of the copied portion in relation to the plaintiff's work as a whole." The court also found the film's use to be "transformative" due to the comedic context of the film and because use of the "minuscule" nine words in issue "adds something new, with a further purpose or different character, altering the first with new expression, meaning, or message."18

Artists' Copyright Infringement Claims

Artists were fairly blasé about enforcing their rights prior to the mid-1990s, sometimes being content with the attendant exposure they would receive from one of their works being depicted in a production. That has since changed dramatically.

A "NeoMechanical Tower (Upper) Chamber" drawing by conceptual architect Lebbeus Woods that was depicted in the 1995 film Twelve Monkeys was used for less than five minutes in a 130-minute film, but was found to have been clearly copied and a de minimus use defense was rejected. The court emphasized: "Whether an infringement is de minimis is determined by the amount taken without authorization from the infringed work, and not by the characteristics of the infringing work... 12 Monkeys copies substantial portions of Woods' drawing."19 The case settled, purportedly for six figures.

Lebbeus' design                                                                      Actor Bruce Willis in a hanging chair in the film

https://lebbeuswoods.wordpress.com/2009/01/20/re-the-system/

http://articles.latimes.com/2012/nov/01/entertainment/la-et-cm-architect-lebbeus-woods-72-inspired-scifi-movies-20121031

Sculptor Frederick Hart sued for copyright infringement over a strikingly similar reproduction of his "Ex Nihilo" sculpture that was used in the 1997 film Devil's Advocate. A settlement was reached after a likelihood of success on the merits in favor of the artist was found at an early injunction stage.20 As part of the settlement, Warner Bros. deleted several scenes from the video version of the film and digitally altered others in order to proceed with a video release date, which the judge had made clear would otherwise be enjoined.

Hart's original sculpture, which adorns the Washington National Cathedral, and the original film scene.

www.movie-censorship.com/report.php?ID=992073

https://en.wikipedia.org/wiki/Frederick_Hart_(sculptor)#/media/File:Creation_of_mankind_-_tympanum_-_west_facade_-_National_Cathedral_-_DC.jpg

An amusing high-profile case addressed a copyright claim by a tattoo artist who had created and affixed boxer Mike Tyson's prominent facial tattoo, which was then replicated on the face of one of the film's lead characters in The Hangover Part II.21

http://screenertv.com/news-features/hangover-ii-tattoo-lawsuit-warner-bros-may-digitally-alter-dvds/;https://en.wikipedia.org/wiki/The_Hangover_Part_II

The court denied the artist a preliminary injunction, but only because of the timing of the film's release. In its injunction ruling, however, the court held that a strong likelihood of success and irreparable harm favored the artist, finding tattoos protectable under copyright, and rejected a fair use defense because no parody (i.e., no comment on original) or transformative use was shown. A balancing of equities and potential harm to the public favored Warner Bros. The case settled soon after. One interesting side issue that remains the subject of some debate is whether a human body qualifies as a "tangible medium of expression" to support copyrightability (the tattoo artist did not first sketch the design on paper). The judge in the Hangover case referred to this theory as "silly."

Famous director James Cameron and 20th Century Fox were on the receiving end of a copyright infringement action over the depiction of the fictional planet Pandora in Avatar. Plaintiff is a famous music album cover artist (Yes, Led Zeppelin and others), who alleged that Pandora's look was substantially similar to 14 of his artistic fantasy landscape paintings depicted in several books. But the claim focused only on concepts and ideas (e.g., "floating or airborne land") and other natural elements in the public domain. The artist had also distorted certain images to make them look more similar and used irrelevant images from other books about the film. The claim was dismissed.22

Compare image at left from the album cover to Led Zeppelin's Stairway to Heaven with a still image of the "Hallelujah Mountains" from Avatar, cited in the court papers.

http://copyright.nova.edu/wp-content/uploads/2014/09/Av2.jpg

Product Trademark Claims in Film

In George of the Jungle 2, Caterpillar-branded construction vehicles were used in humorous scenes of destruction by a villain. Not finding that funny, Caterpillar sued for infringement, but the court denied injunctive relief because it doubted any likelihood of confusion could be shown (noting that appearance of products in films was commonplace) and that Caterpillar could not show that its good will was diluted merely because its trucks were used by a villain to destroy things.23

Trademark infringement claims were also rejected over the depiction of a "Slip 'N Slide" water slide toy in Dickie Roberts: Former Child Star. Use of the imagery was limited to a 70-second scene where a lead character played with the slide without properly inflating it and ended up injured. The court found that the product misuse was obvious and comical, and would be so recognized by the public. The mark was used only to identify a product not readily identifiable, and only so much was used as was needed to identify the product, with no use suggesting sponsorship or endorsement.24

Recently, a trademark infringement claim was thrown out in a case concerning another Batman film, The Dark Knight Rises. In the film, a fictional software program called "The Clean Slate" allowed a person to erase any record of their criminal past from all databases on Earth. The court held that use of "Clean Slate" did not infringe the plaintiff's registered mark CLEAN SLATE, which covered a software tool to return computer hard drives back to their original configuration upon reboot. The court emphasized that a fictional product in a film could not infringe rights in a real tangible product and that the plaintiff "has alleged no facts that would make it plausible that a super-hero movie and desktop management software are goods related in the minds of consumers in the sense that a single producer is likely to put out both goods."25

These and the other cases discussed in this article demonstrate the difficulty of bringing successful trademark claims against film producers. This results from both First Amendment protections and the inability to prove likelihood of consumer confusion as to the sponsorship or endorsement of works of film by owners of depicted brands.

Use of Art Reproductions

Filmmakers often seek to use actual depictions of works of art that are themselves germane to the central story. But reproduction rights from the copyright owners or the owners of the actual works themselves may not be available due to a refusal to license or exorbitant fee demands. As a result of some of the earlier cases discussed in this article, such as the "Ex Nihilo" sculpture and "Neomechanical Tower" cases, the use of art reproductions in the same style as the originals are now often created by filmmakers where the originals are not available.

One prominent example is Julian Schnabel's film Basquiat (1996), a biopic of one of Andy Warhol's protégés, Jean-Michel Basquiat, who died at 27 of a heroin overdose at the height of his artistic productivity. Throughout the film, images of what appear to be Basquiat's works – actually new works that were created for the film in his same artistic style – are depicted (as in the image below) because the producers could not get reproduction permission from Basquiat's estate to use the originals. An attorney for the Basquiat estate then verified that each reproduction was acceptable, provided they did not look too similar to the originals but were only in the same "style." Schnabel also convinced the Picasso estate to grant permission to create a reproduction of Guernica for use in the film, on condition that it be destroyed after completion of the film lest it potentially leak out into the market as a forgery. Several original Warhol paintings depicted in the film came from Schnabel's own collection, and Schnabel was able to get usage permission for those due to his personal relationship with Warhol's estate and the Warhol Museum.

www.vanityfair.com/hollywood/2014/04/art-in-movies                                                       www.youtube.com/watch?v=LeTT9XYesnw

In the 2000 film Pollack, the filmmakers were able to obtain cooperation from the Pollock-Krasner Foundation, granting them full access to the Pollack catalogue raisonné to enable the re-creation of Pollack-like paintings through actor Ed Harris' portrayal of the artist.

http://www.vanityfair.com/hollywood/2014/04/art-in-movies

Another recent example is Woman in Gold (2015), the story of the fight against the Government of Austria to return several Gustav Klimt masterpieces that had been seized by the Nazis from Maria Altmann's family and were displayed in the Belvedere Palace and Museum. Prominently featured in the film was Klimt's masterpiece "Portrait of Adele Bloch-Bauer I," but the original, which had been recovered, was owned by the Neue Galerie in New York. Because a high-quality reproduction of the original was necessary for the film, the time and expense of negotiating with Neue Galerie was a roadblock. Instead, the filmmakers located an Austrian photographer who had taken high-quality photos of the original painting while it was still in the Austrian museum. As the photographer owned the copyright in his photos, he sold the photos to the producers to use in the film for a modest sum.

http://www.imdb.com/title/tt2404425/        Portrait of Adele Bloch-Bauer I

Sometimes a filmmaker gets lucky, as happened with the The Forger (2014), a film about a father and son team who forge a Claude Monet painting and steal the original. The painting's copyright had expired and the work was in the public domain. Permission to use photographic reproductions of the original work was granted without cost by the National Gallery of Art.26

Today, most film and television productions that use more than a de minimus depiction of creative works, or seek, for example, to parody them under a fair use exemption, either go through the often laborious task of seeking permission from the owners of the original works or commission new works in the "style" of the original. If underlying copyrights are still valid, however, then permissions or licenses from the copyright owners or their agents, who may be different from the title owners, must also be obtained if any reproduction would end up being substantially similar to the original protected works, bearing in mind that a "style" of painting in itself is an "idea" or "concept" that is not protected by copyright.

Footnotes

1. 17 U.S.C. §106.

2. The Uruguay Round Agreements Act implemented the General Agreement on Tariffs and Trade (GATT). Pub. L. No. 103-465, 108 Stat. 4809, eff. Dec. 8, 1994.

3.Two Pesos, Inc. v. Taco Cabana, Inc., 505 U.S. 763 (1992) (protecting Mexican-themed décor of fast-food restaurant chain).

4. 17 U.S.C. §102(8).

5.37 C.F.R § 202.11.

6. 17 U.S.C. § 120(a).

7. Leicester v. Warner Bros., 232 F.3d 1212 (9th Cir. 2000).

8. http://www.esbnyc.com/business-esb/photo-film-video-shoots.

9. Rogers v. Grimaldi, 875 F.2d 994 (2d Cir. 1989).

10.E.S.S. Entertainment 2000, Inc. v. Rock Star Videos, Inc., 547 F.3d 1095 (9th Cir. 2008).

11. Louis Vuitton Mallatier S.A. v. Warner Bros. Ent. Inc., 868 F.Supp.2d 172 (S.D.N.Y. 2012).

12. Ringgold v. Black Entertainment Television, Inc., 126 F.3d 70 (2d Cir. 1997).

13. Sandoval v. New Line Cinema Corp., 147 F.3d 215 (2d Cir. 1998).

14. Gottlieb Development v. Paramount Pictures Corp., 2008 WL 5396360 (S.D.N.Y 12/30/2008).

15.Los Angeles News Service v. KCAL-TV, 108 F.3d 1119 (9th Cir. 1997).

16.Los Angeles News Service v. CBS, 305 F.3d 924 (9th Cir. 2002).

17. Brownmark v. Comedy Partners, 682 F.3d 687 (7th Cir. June 7, 2012).

18. Faulkner Literary Rights, LLC v. Sony Pictures Classics Inc., 953 F.Supp.2d 701 (N.D. Miss. 2013).

19. Woods v. Universal City Studios, Inc., 920 F.Supp. 62 (S.D.N.Y. 1996).

20. Frederick E. Hart v. Warner Bros. (E.D. Va. Filed 1989).

21. Whitmill v. Warner Bros. Entertainment Inc., No. 11-cv-00752 (E.D. Mo. filed 2011).

22. Dean v. James Cameron et al., No. 13 cv 4479 (S.D.N.Y. filed June 27, 2013).

23. Caterpillar Inc. v. Walt Disney Co., 287 F.Supp.2d 913 (C.D. Ill. 2003).

24. Wham-O Inc. v. Paramount Pictures Corp., 286 F.Supp.2d 1254 (N.D. Cal. 2003).

25. Fortres Grand Corporation vs. Warner Bros., 763 F.3d 696 (7th Cir. 2014).

26. See http://www.chicagotribune.com/entertainment/movies/chi-woman-in-gold-art-20150402-story.html.

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Information Collection and Use

We require site users to register with Mondaq (and its affiliate sites) to view the free information on the site. We also collect information from our users at several different points on the websites: this is so that we can customise the sites according to individual usage, provide 'session-aware' functionality, and ensure that content is acquired and developed appropriately. This gives us an overall picture of our user profiles, which in turn shows to our Editorial Contributors the type of person they are reaching by posting articles on Mondaq (and its affiliate sites) – meaning more free content for registered users.

We are only able to provide the material on the Mondaq (and its affiliate sites) site free to site visitors because we can pass on information about the pages that users are viewing and the personal information users provide to us (e.g. email addresses) to reputable contributing firms such as law firms who author those pages. We do not sell or rent information to anyone else other than the authors of those pages, who may change from time to time. Should you wish us not to disclose your details to any of these parties, please tick the box above or tick the box marked "Opt out of Registration Information Disclosure" on the Your Profile page. We and our author organisations may only contact you via email or other means if you allow us to do so. Users can opt out of contact when they register on the site, or send an email to unsubscribe@mondaq.com with “no disclosure” in the subject heading

Mondaq News Alerts

In order to receive Mondaq News Alerts, users have to complete a separate registration form. This is a personalised service where users choose regions and topics of interest and we send it only to those users who have requested it. Users can stop receiving these Alerts by going to the Mondaq News Alerts page and deselecting all interest areas. In the same way users can amend their personal preferences to add or remove subject areas.

Cookies

A cookie is a small text file written to a user’s hard drive that contains an identifying user number. The cookies do not contain any personal information about users. We use the cookie so users do not have to log in every time they use the service and the cookie will automatically expire if you do not visit the Mondaq website (or its affiliate sites) for 12 months. We also use the cookie to personalise a user's experience of the site (for example to show information specific to a user's region). As the Mondaq sites are fully personalised and cookies are essential to its core technology the site will function unpredictably with browsers that do not support cookies - or where cookies are disabled (in these circumstances we advise you to attempt to locate the information you require elsewhere on the web). However if you are concerned about the presence of a Mondaq cookie on your machine you can also choose to expire the cookie immediately (remove it) by selecting the 'Log Off' menu option as the last thing you do when you use the site.

Some of our business partners may use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies and we are not aware of any at present that do so.

Log Files

We use IP addresses to analyse trends, administer the site, track movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Links

This web site contains links to other sites. Please be aware that Mondaq (or its affiliate sites) are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.

Mail-A-Friend

If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. Mondaq stores this information and may contact the friend to invite them to register with Mondaq, but they will not be contacted more than once. The friend may contact Mondaq to request the removal of this information from our database.

Security

This website takes every reasonable precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected using firewalls and other security technology. If you have any questions about the security at our website, you can send an email to webmaster@mondaq.com.

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the “Your Profile” page or by sending an email to EditorialAdvisor@mondaq.com.

Notification of Changes

If we decide to change our Terms & Conditions or Privacy Policy, we will post those changes on our site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

How to contact Mondaq

You can contact us with comments or queries at enquiries@mondaq.com.

If for some reason you believe Mondaq Ltd. has not adhered to these principles, please notify us by e-mail at problems@mondaq.com and we will use commercially reasonable efforts to determine and correct the problem promptly.