UK: Scotland´s New Litigation Procedures

Last Updated: 29 November 2002
Article by Stephen Cowan


Scotland's litigation procedure for smaller value actions (those between £1,500 & £5,000) 1 has been updated by the introduction of new court rules2. In addition the judicial expenses (solicitor's costs) have also been revised.3 This article takes a brief look at undefended and defended litigation and costs in the event of the case being defended.

With the new rule book extending to some 156 pages many will expect radical changes to current procedure. However, only 55 pages relate to the actual rules with the rest of the pages being devoted to the various forms along with a very useful glossary.

The rules and forms prescribe the means by which litigation is conducted for all types of court action, both undisputed and defended, including payment actions; actions for damages for personal injury and actions for delivery. However, credit controllers will be more focussed on payment actions – being the style required for debt recovery. Although many of the new rules are virtually identical to the old ones – important changes have been introduced.

Whether the rules will represent a "sea change" in Scottish litigation remains to be seen although a real attempt has been made to respond to litigators' greatest concerns.

Greatest Impact

From a debt collecting perspective the greatest impact will be on defended litigation and the increased fees which can be levied should a case be defended.

If clients suspect the case will be defended they should tell this to their lawyer at the outset. This is because usually with the vast majority of cases being undefended the summons, by necessity, is not usually drafted with any great precision. Many creditors take the view once a case becomes defended "it's really too much bother" and what they want is an early exit at little or no cost. There may be good commercial reasons for this. The court's rules do allow for early abandonment although pursuers (claimants) will have to appreciate there will be a financial consequence. Unless the creditor's lawyer can agree with the defender's counterpart the case can be abandoned on the basis of no expenses being due to or by either party there could be quite a hefty sum due to the defender for these expenses. Perhaps the moral is creditors should iron out any dispute they are aware of prior to embarking on litigation.

A Brief Mention About Small Claims

Contemporaneously the Small Claims Rules were also amended. A Small Claim is very similar in form and substance to a Summary Cause action with the proposed financial limit being £1,500. As for the proposed expenses, in the event of a Small Claim being defended should the value of the action be between £200 and £1,000 the maximum amount of expense, which may be awarded will be £100. In the event of the claim exceeding £1,000 the maximum expenses will be no more than 10% of the value of the claim; i.e. £150.

Undefended actions

The court action is commenced by the pursuer preparing a summons which requires to conform to the rules. There is little difference between the style of the old and new forms. Payment actions will have to contain a monetary claim (the sum sued for) with a supporting "statement of claim".

The rules stipulate the statement of claim has to give the defender fair notice of the claim and its basis. So, for example, if the claim relates to the provision of goods or services their description, their date of supply, value and possibly their order date should be stated.

For reasons to become apparent, when discussing defended litigation it may be prudent for supporting invoices or a statement of account to be produced to the court along with the summons when first submitted to the court for warranting. The writer is conscious how difficult this can be, particularly for institutional creditors such as banks and building societies. However, only the sands of time will determine whether this requirement will be, for practical purposes, accepted practice.

A copy of the summons will require to be served on the defender. This is done by the pursuer's lawyer – usually by recorded delivery post – and thereafter by sheriff officer if postal service is unsuccessful. Different types of service copy will be used depending upon whether the defender is entitled to apply for time to pay the debt, whether this be by Time to Pay Direction or Time to Pay Order.

With any summons there will be two critical dates, being the return date and calling date.4 Generally the return date is the day when the defender must return any document to the court whilst the calling date (always 7 days after the return date) is the date the case will call in court for a hearing. The calling date will be critical in defended cases.

What happens if the claim is undisputed?

If in response to the summons the defender does nothing the pursuer can ask for judgment (known as minuting for decree) by completing a pre-printed form. However, where appropriate (in cases where the defender is an individual or small trader) the defender may admit liability and offer to make payment of the debt by instalments or by a deferred lump sum – known as a Time to Pay Direction or Time to Pay Order.

Such an offer has to be made by the defender completing the appropriate sections in the copy summons. This must be returned to the court on or before the return day. If accepted by the pursuer then another form is lodged in court and decree will be granted in these terms with there being no requirement for the case to formally call in court.

However, if the pursuer opposes the defender's application for a Time to Pay Direction or Time to Pay Order a minute to this effect must be lodged in court at least two days prior to the calling date. The case will then call in court and the sheriff (judge) will decided on the application. The sheriff may decide on an opposed application in the absence of both parties.

With some sheriffs agreeing to TPDs for up to 2 years claimants may wish to ponder whether it is worth their while going to the expense of making objections should an offer to clear the debt be made within this time frame.

Instead of making written application for a Time to Pay Direction or Time to Pay Order the defender may indicate his intention to appear in court to make an oral application. Should this arise the case will call in court on the calling date and the sheriff will make a decision on the application.

Defended Litigation - Important Changes

From the creditor's perspective the major impact of the rule changes will focus on defended litigation. One significant advantage is the new requirement for the defender's line of defence to be disclosed far earlier on in the proceedings.

The requirement for a written defence is an important departure from the old rules where a defender was only required to say he intended to appear at the calling date to state a defence.

However under the new rules should the defender wish to defend the action he must complete the "form of response" in the service copy summons which must be returned to the court on or before the return day. The defender will require to give notice of the details of any defence. There is space for this along with spaces for the defender to state which facts in the statement of claim are admitted; and the facts upon which he intends to rely. (If appropriate there is also a space for the defender to detail a counterclaim.)

Perhaps now litigators will be aware why a relevant statement of claim should be made in the summons and why supporting invoices should be lodged. This is because a relevant and accurate statement of claim should elicit a relevant defence – time wasting defences should be flushed out early on. Genuine disputes will be apparent as soon as a defence is lodged. If the claim is poorly drafted one can hardly complain if the defence is also deficient.

The Hearing

Once the defence has been lodged the case will call in court on the "calling date" for a "Hearing". There will be no need for litigants to appear in person at the Hearing with their lawyers attendance being sufficient to represent their interests. (See Appendix 1)

The policy aspiration supporting the new rules is that the sheriff should try to achieve real progress with the action at this stage and, if possible, seek to negotiate and secure settlement.

Readers should be aware if at the Hearing "the facts are sufficiently agreed" the sheriff may hear both parties "forthwith" on the merits of the action and may grant decree in whole or in part in favour of either litigant.

To facilitate settlement between the parties it may be appropriate for the sheriff to continue the Hearing so that parties can be addressed at length. What is likely to occur in practice is that the parties may request a continuation of the Hearing to enable the relevant facts to be marshalled. Obviously if settlement can be achieved by these means this will be more beneficial than being involved with the expense and uncertainty of a proof (trial). Creditors should be aware their lawyers will be asking them for quite a lot of information at this stage to ensure a relevant claim can be stated. Failure to provide this information could result in the action being dismissed with fairly severe cost consequences.

Continued Hearing Date?

The rules provide the Hearing may be continued "to such other date" as may be appropriate. This will allow parties to adjust their written submissions to enable the sheriff to make a meaningful decision at the Hearing. It is thought multiple continuations will be discouraged as being contrary to the ethos of early dispute resolution.

An irrelevant statement of claim could be fatal!

Examination of rule 8.3 (See Appendix 1) reveals at the Hearing the sheriff will take a leading role by establishing the basis of the action and the defence. In so doing an attempt to achieve settlement will be mounted. If settlement cannot be achieved the sheriff must identify and note on the summons the issues of fact and law which are disputed and what has been agreed.

Remember also if the sheriff is satisfied the claim or defence has no sound basis in law after the Hearing decree may be granted in favour of the other. So an irrelevant statement of claim could be fatal for the pursuer. The other side of the coin, is, of course, an irrelevant defence could be "struck out" at this stage with judgment being awarded to the pursuer.

This is far superior to the old system where questions of law could only be established after Proof (Trial) even although it was obvious there was no relevant defence. Practically this will mean if the case is not disposed of at the Hearing pursuers having to prepare for the proof for an irrelevant defence will be a thing of the past – with much money in lawyers fees and witness time being saved.

How Can Creditors Strike a "Knock Out Blow"?

As soon as it is known a case will be defended the pursuer's lawyer will have to marshall all of the facts and be able to present these in a cogent manner before the court at the Hearing. It may be the pursuer's lawyer will only be aware a defence is lodged the day after the return date. With the return date being only seven days from the calling date this will leave the creditor's lawyer only five days to prepare for the Hearing at the calling date – hence the provision for the Hearing to be continued.

If the defence is irrelevant the creditor's lawyer will try to persuade the sheriff to exercise his discretion and grant decree in terms of rule 8.3(c).

Creditors should also be aware Scottish lawyers often instruction local solicitors to appear for them. It will be necessary for the principal lawyer to impart all of the case history to his local counterpart without having to revert to the creditor for additional clarification.

A suggested "check list" is attached (Appendix 2) alerting credit controllers of the type of questions and information with which they should be able to supply to their lawyer.

And as timescales will be short (not least because the pursuers may only have 5 days to gather this information) credit controllers will have to exercise a fair degree of alacrity to respond accurately.

This is another reason why if it is suspected the action will be defended, credit controllers should ensure all papers are passed to their lawyer at the time the action is raised rather than later – it will save much scurrying about and anxiety during a window of only five days!

Proof (Trial)

Subject to there being an issue of fact between the litigants and the court being satisfied the claim and defence are legally sound, the sheriff is required to fix a proof (trial) when evidence is heard.

Credit controllers will do well to remember in Scotland provision to give evidence by way of affidavit is extremely limited so it is likely witnesses will have to attend. This will obviously have cost as well as administrative implications.

Decree by Default

The new rules have been tightened to allow more opportunity for decree by default. The sheriff will now be able to grant decree in situations where a party fails to appear at a hearing (including a proof). This will also benefit credit controllers because the previous rules allowed a continuation where a pursuer with witnesses was ready to go to proof and the opponent simply failed to turn up at court. Hopefully credit controllers will not have such anti-climaxes in the future should the sheriff exercise his discretion by granting decree in their favour in these circumstances.

However, only time will tell how the discretion will be exercised although one can expect variations amongst the 49 different sheriff courts.

So what's it all going to cost?

The new fee scale is more generous to solicitors than in the past. This will be good news if the litigation is successful but if the case is lost the liability to the opposing party will be greater.

Also if the pursuer wishes to abandon the action for any reason and is unable to agree settlement on the basis of no expenses being due to or by either party, it is likely the pursuer will have to pay the defender's expenses.

These expenses are calculated on a "block fee" basis. Included in the fee structure are such items as recovery for work done before the action commences; an instruction fee; attendance at first calling and procedure preliminary to proof.

Typically an account of expenses in favour of a successful claimant could include the following where there was an opposed motion; the parties prepared for proof but settled the case prior to this taking place:

1. Work before action commences to cover work of pre-litigation


2. Instruction fee: taking instruction and forming summons:

3. Service of summons



4. Attendance at first calling to include preparation and conduct of hearing (hr 30 mins)


5. Precognition taking and drafting (per sheet - 3 sheets)


6. Productions

  1. for lodging inventory
  2. considering opponents




7. Motion fee: to cover drawing; intimation; attendance at court:


8. Procedure preliminary to proof - to cover all work preparing for proof


9. Fee to cover negotiation resulting in settlement


10. Fee to cover drawing account of expenses, intimating and arranging diet of taxation:





Add VAT at 17.5%




There may well be additional expenses depending on what work was done and the procedure followed in any particular litigation so the foregoing is by no means the total which could be claimed and serves merely as an example.


The new Small Claims Rules do contain useful additions absent from their predecessor.

In particular the central ethos being the court's attempts to have cases settled earlier at the Hearing by focussing on the disputed issues will be useful. This should avoid the expenses of going to proof although, as can be seen, abandoning a defended case could be costly.

Only time will tell how different sheriffs will interpret the rules and how interventionist they will be in achieving their purposes. Hopefully they will adopt an imaginative approach.

Two pieces of advice to credit controllers: (One) If you think there is even a remote chance of the case being defended speak to your lawyer before sending instructions and (Two) if the case is defended please ensure you have all the relevant facts at your fingertips.

Appendix 1

The new rules provide as follows:-

8.3. 1. If at the hearing, the sheriff is satisfied that the action is incompetent or that there is a patent defect of jurisdiction, he must grant decree of dismissal in favour of the defender or, if appropriate, transfer the action….

2. At the hearing, the sheriff shall –

      1. ascertain the factual basis of the action and any defence, and the legal basis on which the action and defence are proceeding; and
      2. seek to negotiate and secure settlement of the action between the parties.

3. If the sheriff cannot secure settlement of the action between the parties, he shall –

      1. identify and note on the summons the issues of fact and law which are in dispute;
      2. note on the summons any facts which are agreed;
      3. where it appears that the claim as stated or any defence stated in response to it is not soundly based in law in whole or in part, hear parties forthwith on that matter and may grant decree in favour of any party; and
      4. if satisfied that the claim and any defence have or may have a sound basis in law and that the dispute between the parties depends upon resolution of disputed issues of fact, fix a diet of proof or, alternatively, if satisfied that the claim and any defence have a sound basis on the merits of the action and may grant decree in whole or in part in favour of any party.

Where the sheriff fixes a proof, the sheriff clerk shall make up a folder for the case papers.

Appendix 2


When did the defender place the order?



What was the name of the defender's representative who placed the order?




In what manner was the order placed (telephone/written instructions)




Which representative of the pursuer took the order?




When was the order delivered?




When was the invoice issued?

Can you produce copy invoices and proof of delivery?




What is the normal procedure for a customer wishing to place an order?




Was the normal procedure carried out in this case?




Do you have terms and conditions?




Were these intimated to the defender?




When were they intimated to the defender and in what way were they intimated?







Has there been a course of dealings between your company and the Defender?




If so, for how long?




Did the defender intimate dissatisfaction with your product?




When did they intimate dissatisfaction?




Did the defender attempt to reject the goods?




1 Whilst the new rules came into force on 10th June 2002, the actual raising of the limit to £5,000 is not yet to be in place until the autumn.

2 Act of Sederunt (Summary Cause Rules) 2002

3 Act of Sederunt (Solicitors fees in the Sheriff Court)(amendment) 2002

4 These dates are given as soon as the original summons is lodged for warranting with the court by the pursuer's lawyer at the start of the litigation.

The content of this article does not constitute legal advice and should not be relied on in that way. Specific advice should be sought about your specific circumstances.

To print this article, all you need is to be registered on

Click to Login as an existing user or Register so you can print this article.

In association with
Related Video
Up-coming Events Search
Font Size:
Mondaq on Twitter
Register for Access and our Free Biweekly Alert for
This service is completely free. Access 250,000 archived articles from 100+ countries and get a personalised email twice a week covering developments (and yes, our lawyers like to think you’ve read our Disclaimer).
Email Address
Company Name
Confirm Password
Mondaq Topics -- Select your Interests
 Law Performance
 Law Practice
 Media & IT
 Real Estate
 Wealth Mgt
Asia Pacific
European Union
Latin America
Middle East
United States
Worldwide Updates
Check to state you have read and
agree to our Terms and Conditions

Terms & Conditions and Privacy Statement (the Website) is owned and managed by Mondaq Ltd and as a user you are granted a non-exclusive, revocable license to access the Website under its terms and conditions of use. Your use of the Website constitutes your agreement to the following terms and conditions of use. Mondaq Ltd may terminate your use of the Website if you are in breach of these terms and conditions or if Mondaq Ltd decides to terminate your license of use for whatever reason.

Use of

You may use the Website but are required to register as a user if you wish to read the full text of the content and articles available (the Content). You may not modify, publish, transmit, transfer or sell, reproduce, create derivative works from, distribute, perform, link, display, or in any way exploit any of the Content, in whole or in part, except as expressly permitted in these terms & conditions or with the prior written consent of Mondaq Ltd. You may not use electronic or other means to extract details or information about’s content, users or contributors in order to offer them any services or products which compete directly or indirectly with Mondaq Ltd’s services and products.


Mondaq Ltd and/or its respective suppliers make no representations about the suitability of the information contained in the documents and related graphics published on this server for any purpose. All such documents and related graphics are provided "as is" without warranty of any kind. Mondaq Ltd and/or its respective suppliers hereby disclaim all warranties and conditions with regard to this information, including all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Mondaq Ltd and/or its respective suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use or performance of information available from this server.

The documents and related graphics published on this server could include technical inaccuracies or typographical errors. Changes are periodically added to the information herein. Mondaq Ltd and/or its respective suppliers may make improvements and/or changes in the product(s) and/or the program(s) described herein at any time.


Mondaq Ltd requires you to register and provide information that personally identifies you, including what sort of information you are interested in, for three primary purposes:

  • To allow you to personalize the Mondaq websites you are visiting.
  • To enable features such as password reminder, newsletter alerts, email a colleague, and linking from Mondaq (and its affiliate sites) to your website.
  • To produce demographic feedback for our information providers who provide information free for your use.

Mondaq (and its affiliate sites) do not sell or provide your details to third parties other than information providers. The reason we provide our information providers with this information is so that they can measure the response their articles are receiving and provide you with information about their products and services.

If you do not want us to provide your name and email address you may opt out by clicking here .

If you do not wish to receive any future announcements of products and services offered by Mondaq by clicking here .

Information Collection and Use

We require site users to register with Mondaq (and its affiliate sites) to view the free information on the site. We also collect information from our users at several different points on the websites: this is so that we can customise the sites according to individual usage, provide 'session-aware' functionality, and ensure that content is acquired and developed appropriately. This gives us an overall picture of our user profiles, which in turn shows to our Editorial Contributors the type of person they are reaching by posting articles on Mondaq (and its affiliate sites) – meaning more free content for registered users.

We are only able to provide the material on the Mondaq (and its affiliate sites) site free to site visitors because we can pass on information about the pages that users are viewing and the personal information users provide to us (e.g. email addresses) to reputable contributing firms such as law firms who author those pages. We do not sell or rent information to anyone else other than the authors of those pages, who may change from time to time. Should you wish us not to disclose your details to any of these parties, please tick the box above or tick the box marked "Opt out of Registration Information Disclosure" on the Your Profile page. We and our author organisations may only contact you via email or other means if you allow us to do so. Users can opt out of contact when they register on the site, or send an email to with “no disclosure” in the subject heading

Mondaq News Alerts

In order to receive Mondaq News Alerts, users have to complete a separate registration form. This is a personalised service where users choose regions and topics of interest and we send it only to those users who have requested it. Users can stop receiving these Alerts by going to the Mondaq News Alerts page and deselecting all interest areas. In the same way users can amend their personal preferences to add or remove subject areas.


A cookie is a small text file written to a user’s hard drive that contains an identifying user number. The cookies do not contain any personal information about users. We use the cookie so users do not have to log in every time they use the service and the cookie will automatically expire if you do not visit the Mondaq website (or its affiliate sites) for 12 months. We also use the cookie to personalise a user's experience of the site (for example to show information specific to a user's region). As the Mondaq sites are fully personalised and cookies are essential to its core technology the site will function unpredictably with browsers that do not support cookies - or where cookies are disabled (in these circumstances we advise you to attempt to locate the information you require elsewhere on the web). However if you are concerned about the presence of a Mondaq cookie on your machine you can also choose to expire the cookie immediately (remove it) by selecting the 'Log Off' menu option as the last thing you do when you use the site.

Some of our business partners may use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies and we are not aware of any at present that do so.

Log Files

We use IP addresses to analyse trends, administer the site, track movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.


This web site contains links to other sites. Please be aware that Mondaq (or its affiliate sites) are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.


If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. Mondaq stores this information and may contact the friend to invite them to register with Mondaq, but they will not be contacted more than once. The friend may contact Mondaq to request the removal of this information from our database.


This website takes every reasonable precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected using firewalls and other security technology. If you have any questions about the security at our website, you can send an email to

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the “Your Profile” page or by sending an email to

Notification of Changes

If we decide to change our Terms & Conditions or Privacy Policy, we will post those changes on our site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

How to contact Mondaq

You can contact us with comments or queries at

If for some reason you believe Mondaq Ltd. has not adhered to these principles, please notify us by e-mail at and we will use commercially reasonable efforts to determine and correct the problem promptly.