UK: A Survey of Carbon Reporting Practice in UK Listed Companies: Carbon Reporting to Date - Seeing the Wood for the Trees

Last Updated: 29 November 2010
Article by Deloitte Energy & Resources Group

Most Read Contributor in UK, August 2017

1. EXECUTIVE SUMMARY

Organisations are facing increasing pressure from investors, customers and indeed employees, to measure, report and reduce their carbon footprint. Additionally, the associated cost savings in today's highly competitive environment are hard to ignore.

Lord Adair Turner, Chairman of the Financial Services Authority, is quoted on the Carbon Disclosure Project ("CDP") website1 as saying that: "The first step towards managing carbon emissions is to measure them because in business what gets measured gets managed."

In September 2009 the Department for the Environment, Food and Rural Affairs ("Defra") published guidance on how to measure and report GHG emissions (referred to as "carbon" or a company's "carbon footprint" in this report). Currently, this guidance is voluntary but there is an indication that reporting could become mandatory from 2012.2 So what are companies already reporting and to what extent do they already comply with this guidance?

This report examines how a sample of 100 UK listed companies publicly report their greenhouse gas ("GHG") emissions or their 'corporate carbon footprint', compared to the guidance issued by Defra.

Our survey shows a high degree of variation in carbon reporting practices and many companies, particularly those outside the top tier of FTSE companies, could do better. Highlights include:

  • 57% of companies reported carbon information to some degree and all but one company in Tier 1 did so.3
  • 37% of companies 'formally reported'4 numerical data on their carbon footprint;
  • 20% of companies 'formally reported' a specific target in relation to carbon reduction;
  • Only 9% of companies disclosed that information on carbon had been reported in line with the Defra guidance; and
  • Only 8% of companies stated that their reported information had been assured by a third party.

In going beyond the recommendations of the various national and international reporting frameworks in place, some companies reporting their carbon footprint have presented extensive information in a way they consider more meaningful to their stakeholders. However, this does not aid comparison between reports. Further, in the absence of prescriptive guidance, this can result in extensive disclosure within a corporate responsibility or equivalent standalone report, without providing what we would consider to be the key highlights within the annual report. But there are some clear leaders in the field who embed carbon disclosures into their annual reporting framework, reflecting an attitude that this information is a core component of overall performance.

But even with this in mind, only a handful of companies in our sample came within striking distance of complying with all of Defra's recommendations, indicating that a significant overhaul of existing carbon reporting practices will be required if these guidelines become mandatory.

Key Findings

The wide variety of both formal and informal carbon reporting practices identified does not facilitate comparison between companies or industry sectors, making it difficult to evaluate the relative performance of companies in monitoring and reducing their carbon footprint; a primary goal of the government in publishing the Defra guidance.

Few companies made disclosures explaining year-on-year movements in sufficient depth to enable readers to gain a real understanding of a company's performance in the year in reducing their carbon footprint, or the appropriateness of targets set.

Many companies failed to make basic disclosures around the reporting methodology used, or accounting principles applied, highlighting a lack of transparency around measurement principles and reporting of carbon footprints.

Restatements of previously reported information noted correction of non-material errors, or updates to comply with revised calculation guidance. Carbon reporting is in its infancy relative to the financial reporting frameworks in existence, and there are additional complexities around measurement of carbon data. This heightens the risk of errors in published information.

Seeing the Wood for the Trees

As we look forward, the quality of carbon data reported will come under closer scrutiny, with a regulatory framework for reporting, and the audit regime that this entails, impacting UK companies within the CRC Energy Efficiency Scheme for the first time this year. For these organisations, the financial cost of consuming energy in the UK has further increased following the revisions to the CRC made by the Government in the Comprehensive Spending Review in October 2010. Moreover, with the publication of rankings under the CRC, the reputational cost of failing to manage the corporate carbon footprint, or failing to report it faithfully, remains significant. Senior executives should focus on the quality and accuracy of information they are using to make strategic decisions around energy and carbon management. Carbon data needs to be useful – and used – as part of this strategy. The missed opportunities, and risks, that arise from 'getting it wrong' will increase.

Although there are emerging leaders in carbon reporting, many companies need to begin to think seriously about these requirements and equip themselves to compile the type of information recommended by the Defra guidance. For a start, this should help them to focus on where they can cut emissions and save costs. Secondly, this will give them a chance to embed reporting systems, processes and controls.

Our survey highlights a number of 'best practice' disclosures to show how leading companies are reporting elements of their carbon footprint. It also includes a reporting checklist and illustrative carbon disclosures for an annual report, drawing on our findings to provide a practical guide to assist preparers with their carbon reporting.

We hope that you will find this survey a useful insight into the current state of formal reporting of carbon emissions – 'carbon reporting to date'.

2. CARBON REPORTING FRAMEWORK – WHAT GUIDANCE IS AVAILABLE?

The routes to accessing carbon information about UK companies are becoming increasingly extensive every year. The Carbon Disclosure Project ("CDP") obtains carbon information reported on a voluntary basis from more than 3,000 bodies internationally. CDP's questionnaire-based information request now extends to asking organisations to give their view on the opportunities that climate change affords them. Certain investor sites such as google finance pick out carbon reporting as a key performance indicator. One would expect the opportunities and/or risks resulting from climate change to be considered in corporate valuations when considering merger or acquisitions. But how much of that insight is published, and by how many companies, within a formal and reliable reporting framework?

Introduction

Carbon reporting guidelines exist both in the UK and internationally, but are still relatively early in their development. The 'GHG Protocol',5 which introduced a number of standardised methods for GHG accounting, was first published within this decade. Few jurisdictions mandate carbon footprint reporting. Entities in the scope of regulated emissions trading schemes are required to report information on regulated emissions, but these often only constitute a subset of their total carbon footprint. As such, today an accepted single global framework for carbon reporting does not exist, with the result that there is the potential for inconsistencies and a lack of comparability in reporting across different jurisdictions and different organisations. On the positive side, an increasing number of organisations have embraced the voluntary reporting indicators and guidance offered by the Carbon Disclosure Project6 and the GHG Protocol.

The Climate Disclosure Standards Board7 issued a Climate Change Reporting Framework in September 2010 which is intended to provide guidance for the integration of climate change related information into mainstream corporate reporting.

Existing reporting regulation is likely to be the thin end of the wedge. As the number of emissions trading schemes (and associated compliance cost) increases, it is likely that companies will be required to disclose sustainability and/or environmental risk as a key risk in the narrative report section within their financial statements. The Companies Act 20068 already requires large UK companies to report on material non-financial key performance indicators which include those relating to environmental matters, within the business review of their directors' report.

The Department for Business, Innovation and Skills ("BIS") has recently undertaken a consultation on the future of narrative reporting, the results of which will be published by the end of 2010. The objective is to significantly improve the quality of narrative reporting including on social and environmental issues.

The European Union's Cap and Trade Emissions Trading Scheme (the "EU ETS") has captured only the largest emitters, but the CRC Energy Efficiency Scheme ("CRC") captures a much broader spectrum of 'ordinary' companies. The first public rankings from this will be published in October 2011. Turning specifically to UK carbon disclosure frameworks, Defra published guidance on 'How to measure and report your greenhouse gas emissions' (the "Defra guidance") in September 2009. Although the guidance is currently voluntary, the Climate Change Act 2008 requires the government either to mandate carbon footprint reporting by 6 April 2012 or explain why it has not done so. Under the Climate Change Act, the UK government has set targets to reduce UK carbon dioxide ("CO2") emissions by at least 26-32 per cent by 2020). The principle behind publishing guidance for reporting is that measurement of emissions is an essential first step towards reduction.

Background to the Defra Guidance

There are a number of voluntary international and national guides for measurement and reporting of carbon that have arisen over the last decade. As well as the GHG Protocol, first issued in 2001 and revised in 2004, examples include ISO 14064-1,9 the Carbon Disclosure Project ("CDP") which created a voluntary channel for publication by companies of a suite of carbon-related disclosures, and the reporting requirements of schemes such as the EU ETS or of other Climate Change Agreements.

The Defra guidance is based on the GHG Protocol, like many existing measurement tools and guidance.10 One of the goals of the Defra guidance is to encourage consistency among organisations reporting in the UK, Defra's aim being "to support UK organisations in reducing their contribution to climate change." The guidance explains how to measure carbon emissions and set targets to reduce them. The challenges for reporting organisations will be around gathering accurate carbon data as well as moving forward on a carbon reduction strategy.

The Defra guidance provides a relatively straightforward reporting framework, comprising numerical information supported by narrative explanations. If followed to the letter, it may not give the most forward-thinking companies sufficient latitude to present their carbon information in the way they consider to be most relevant to their stakeholders. Greater detail may already be provided by these companies within their corporate responsibility reports. But in our view the real challenge for any company is to provide clear, meaningful information in the annual report which is not too long, and relevant to readers for whom carbon data is not an end in itself, but integral to their understanding of the company's performance.

Some may feel that Defra's template is more extensive than needed for this purpose. Our illustrative carbon disclosures (Appendix 2) reflect a practical response to Defra's recommendations, limiting the information disclosed in the annual report to the key qualitative and quantitative information. It needs to tell a clear story. As carbon reporting practice progresses, the hope is that consistency will evolve in the presentation of carbon disclosures.

3. OBJECTIVES AND BASIS

The main objectives of this survey were to consider how practices in carbon reporting have developed to date under the non-mandatory carbon reporting environment in place in the UK. In particular, the survey reviews:

  • what type of information on carbon companies report (e.g. narrative and numerical data, basis for GHG reporting, comparative information, baselines and targets);
  • how closely published information compares to the recommendations in the Defra guidance;
  • where companies report this information; and
  • whether this information is assured (independently audited).

Some companies provide a summary of carbon information in their annual report with far more extensive details in a sustainability/corporate responsibility ("CR") report. This is a voluntary but increasingly popular report, particularly for larger companies; 98% of the FTSE 100 published such a report in 2009/2010. Given there is currently no strict requirement for where carbon information would be disclosed, the survey was conducted by reviewing the annual reports and CR or equivalent reports for a sample of 100 listed UK companies, published in 2010. For completeness we also reviewed any carbon information that was 'easily available'11 on the websites of these companies.

Basis for Survey Questions

This survey's purpose is to review specifically the carbon information disclosed by companies and compare this against the guidance set out in specific frameworks in place around carbon reporting. As set out in section 2, there are a number of frameworks in existence for voluntary carbon reporting, but it is important to assess performance against specific guidance. The chosen population for the survey sample is UK listed companies, so we have formed an assessment against the Defra guidance published in September 2010.

Sample Selection

A sample of 100 listed UK companies was randomly selected. The sample was then stratified into three categories: the top 350 listed companies by market capitalisation ("Tier 1"), companies ranked from 351 – 750 ("Tier 2") and companies within the smallest 350 listed companies by market capitalisation ("Tier 3"). These three categories included 34, 33 and 33 companies respectively. The composition of this sample by industry is illustrated in Figure 1.

4. SUMMARY OF RESULTS

5. RESULTS

5.1 The Basics

Carbon data could be located for 57% of companies surveyed, with only one in the top tier of FTSE companies not reporting any carbon information. 19 companies (58%) in Tier 2 and 5 companies (15%) in the bottom tier published carbon footprint information. The analysis by industry (see Figure 2) reveals that all professional services companies surveyed and more than 86% of companies in the energy, infrastructure and utilities sector, and the tourism, hospitality and leisure industries reported carbon data, whilst 58% of companies surveyed in the technology, media and telecommunications industry and 55% of manufacturing companies did not report any carbon data. However, as the sample size for some industry groups was relatively small, it is hard to draw industry-specific conclusions.

Where companies were reporting carbon data:

  • 84% reported information on their carbon footprint in their annual report, most frequently in the Corporate Responsibility ("CR") section of the narrative commentary;
  • nine companies produced a standalone CR report containing carbon data but did not include any of this information in their annual report; and
  • no companies only reported carbon data on their website.

The rest of this section focuses on carbon information presented formally either within a company's annual report or in a standalone report. Where companies disclosed information in both their annual report and in a separate standalone report, our results are based on the report containing the most information on carbon. We take a brief look in Section 6 specifically at the information contained in companies' annual reports in relation to the requirements of Companies Act 2006. In Section 7, we specifically consider the information that companies in our sample reported on their website.

5.2 Presentation of Core Information

The number of pages dedicated to the reporting of carbon data varied from a single sentence through to separate sections within CR reports of up to 9 pages in length, but with no companies outside of the top tier reporting more than 2 pages of carbon information. The discrepancy between the carbon reporting practices between tiers noted in 5.1 above is further reflected in the analysis of the type of information reported. Figure 3 illustrates the percentage in each tier formally reporting narrative and numerical data.

26% of the top tier disclosed key performance indicators ("KPI"); however only 2% of companies outside Tier 1 reported this.

Presentation of Information

The template provided in the Defra guidance presents carbon footprint data in tabular format.

In our sample, 29 companies presented their carbon data in tabular format, with a number of companies preferring to present this information in graphical format. In some cases this arguably provides a clearer illustration of the company's carbon footprint for readers of the report. The extract from Wm Morrison Supermarkets PLC CSR Review 2009/10 in Figure 4 enables a reader to quickly assess the extent of carbon reductions over time and the composition of the company's carbon footprint.

Geographical Breakdown

The Defra guidance also recommends presentation of carbon data broken down by country. Two companies provided a geographical breakdown by region (rather than country) in their reports. The geographical breakdown disclosed in HSBC Holdings PLC Sustainability Report 2009 is shown in Figure 5.

Assurance

There is no current requirement for companies to obtain any level of assurance over carbon data reported;15 however companies may choose to obtain assurance around their carbon disclosures and to disclose the fact that the data is assured, thereby increasing stakeholder confidence in its quality. Only 8 companies in our sample clearly stated that they had obtained independent assurance of the corporate responsibility data, including carbon data. 5 of the 8 companies disclosed an assurance opinion making reference to a specific assurance standard, being either ISAE300016 or AA1000 (AS).17 The other 3 companies did not disclose the assurance opinion given but stated that the information had been assured by an independent party.

5.3 Basis of Reporting

19 companies in our sample made reference to their report being compliant with a reporting framework, with 10 of these companies referring to the Defra guidance specifically; 6 made this statement in their Annual Report.

This section analyses the carbon information formally reported in line with the Defra guidance by all companies in our sample, as more than 10 companies may be compliant with the Defra guidance in their reporting but just do not disclose this fact.

Reporting Scopes

The majority of our sample reporting numerical data did provide a breakdown of their carbon footprint, although only a few companies disclosed a sub-analysis of their carbon footprint using the terminology in the Defra guidance and GHG Protocol, "Scopes 1, 2 and 3".18 Out of the 37 companies disclosing numerical data on their carbon footprint, 20 did report some data for different types of emissions falling within all three scopes; but they did not necessarily use these terms to describe their disclosures.

This suggests that the data to comply with the Defra guidance is already being collected for a wider number of companies than those companies with Defra-compliant disclosures, but perhaps companies are choosing to present this information to stakeholders in what they consider to be a more user-friendly format. It can be argued that breakdowns, for example the disclosures made by Glaxo Smith Kline PLC and Vodafone Group PLC shown in Figure 6, may provide clearer information to the readers of their reports, but may not facilitate a comparison of carbon footprints and their composition between companies.

A comparison of the 2009 CDP results19 with the results of this survey for Tier 1 companies further reveals that all but 3 of the 18 Tier 1 companies reporting all scopes in the 2009 CDP questionnaire included this information within their published carbon reporting disclosures. This indicates that companies will formally disclose this data once it has been collected, even if not presented using the terminology in the Defra guidance.

Scope 3 Emissions

Scope 3 emissions were least frequently disclosed. Where disclosed, the most commonly reported scope 3 emissions were from business travel with 17 out of the 20 companies disclosing scope 3 emissions reporting this information. Very few companies reported scope 3 emissions associated with their supply chains and the use of end products. Rio Tinto PLC was one company in our sample which did, reporting their three most significant sources of indirect emissions (see Figure 7, an extract from the narrative section of Rio Tinto PLC 2009 Annual Report).

It would be interesting to know how companies apply the concept of materiality or cost versus benefit in the context of Scope 3 disclosures. But for some companies Scope 3 emissions may prove to be the largest part of their carbon footprint. Glaxo Smith Kline PLC discloses in their 2009 Corporate Responsibility Report that the majority of their business's carbon comes from patient use of inhalers (see Figure 6).

This issue of not reporting carbon associated with the full supply chain, in particular carbon embedded in imports, has been more widely acknowledged recently by the Department of Environment and Climate Change ("DECC") in evaluating trends in the UK's overall carbon footprint. In September 2010, the UK government's chief environment scientist called for more openness, commenting:

"At face value UK emissions look like they have decreased 15% or 16% since 1990. But if you take in carbon embedded in our imports, our emissions have gone up about 12%. We've got to be more open about this."20

However, it is not surprising, as carbon reporting is still evolving, that companies focus first on reporting the carbon they can most easily measure.

Methodology

Our survey noted a lack of transparency in relation to the disclosure of the methodology for calculating carbon footprints. The main findings from our sample are below:

Boundary: Only 4 companies clearly defined the boundary of their reported carbon footprint, indicating whether carbon reported related to business activities over which the company had financial control or over which the company had operational control.

Exclusions: 12 out of the 37 companies disclosing numerical data on their carbon footprint disclosed information surrounding specific sources of carbon that had been excluded. But only one company disclosed an estimate of the proportion of global emissions excluded as a result of this; without such an indication, the other disclosures on excluded sources were not very meaningful.

Treatment of Offsets: Only 5 companies in our sample explicitly disclosed carbon offset as part of their carbon footprint data; this could be the result of differences between the various sources of voluntary guidance available on how to treat offset activities.

Calculation method: Only 10 out of the 37 companies disclosing numerical data on their carbon footprint disclosed details on the approach taken to calculate their carbon footprint. This contrasts starkly with requirements in relation to financial information presented in financial statements to disclose material accounting policies and information on key judgements and estimates.21

Further, more basic methodology disclosures were missing from the majority of reports containing numerical data, for example disclosures of whether the carbon footprint related to a period consistent with the company's financial year or to a different time period, or regarding whether the footprint included measurement of all 6 greenhouse gases covered by the Kyoto Protocol,22 or solely covered carbon dioxide.

Making these disclosures would enable the reader to understand how a company has calculated its individual carbon footprint. However, the variety of methodologies used by companies does not facilitate comparability between them. Some companies also challenge the Defra guidance. Figure 8 includes an extract from the BT Group PLC 2010 Sustainability Report in which BT comments on the adverse implications of following Defra's guidance to the measurement of purchased renewable energy in its carbon footprint.

Normalisation of Data

To facilitate comparison between companies, industries and products, and comparison over time, the Defra guidance recommends 'normalisation'23 of carbon data and reporting of an intensity ratio for scope 1 and 2 emissions. The Defra guidance further sets out examples of appropriate intensity ratios by sector.

18 companies in our sample reported intensity ratios. Generally these fell in line with the intensity ratios recommended in the Defra guidance (refer to Figure 9 for a breakdown of the intensity measurements used by our sample by industry sector). For example, the three retail companies reporting an intensity ratio each used tonnes of carbon equivalent ("CO2e") per square metre of gross store area as an intensity measurement, as recommended in the Defra guidance.

5.4 Reporting Performance Over Time

Base Year Data

The Defra guidance recommends the setting of a base year to enable a "meaningful and consistent comparison of emissions over time." 19 companies in our sample disclosed base year carbon data. Out of these 19 companies, 5 disclosed that they had either restated their base year data or had changed their base year.

Base years varied from 1990 to 2008/9, with the majority being between 2005 and 2009. The Defra guidance recommends two approaches to setting a base year: either using a fixed target base year or a rolling target base year. 10 companies in our sample (9 of the 19 disclosing base year carbon data) disclosed specific targets for the reduction of their carbon footprint relative to a fixed target base year.

Comparative Data

Out of the 37 companies disclosing numerical data on their carbon footprint, 31 reported comparatives. However only 14 of these 31 companies made disclosures explaining year-on-year movements. Explanations were rarely in sufficient depth to enable readers to gain a real understanding of a company's performance over the years in reducing their carbon footprint.

Out of the 31 companies reporting comparatives, 9 disclosed that they had restated these comparatives. The reasons for doing so included changes in methodology necessary to comply with the Defra guidance published in September 2009; restatement for acquisitions or disposals; and the correction of non-material errors. In what is still an evolving reporting environment it is perhaps not surprising that, as measurement techniques improve, some errors are picked up but correction of errors may face greater challenge from stakeholders as disclosures come under increasing scrutiny.

Targets

Although 30 companies disclosed information suggesting that they were focused on actions to reduce their carbon footprint, only 20 companies disclosed specific targets for the reduction of their footprint. Figure 10 illustrates that these targets were most frequently expressed as an absolute reduction target, though 30% disclosed an intensity target using a normalising factor. The Defra guidance does not cite a preference for which type of target should be used but outlines the advantages and disadvantages of both types.

The variety in practice for setting and disclosing targets apparent in our results suggests that stakeholders may be prevented from evaluating the appropriateness of targets by comparing targets to those of a competitor. However, in their disclosures, a number of companies sought to explain the appropriateness of the targets they had set themselves. An example of this is Ladbrokes PLC in their 2009 CR Report (see Figure 11).

6. CARBON DISCLOSURES IN ANNUAL REPORTS

The 2010 Deloitte survey "Swimming in words", published in October 2010, reviewed narrative reporting in annual reports. Using the same sample of companies as this survey, it identified that 37% of companies made an attempt to disclose carbon data in their annual report, with 31% making disclosures without reference to the Defra guidance and 6% referring to the Defra guidance.

Our survey identified a variety of carbon reporting practices in annual reports in terms of quantity and content. Some companies may feel that Defra's template is more extensive than needed for disclosures in annual reports. Our illustrative carbon disclosures (see Appendix 2) reflect a practical response, limiting carbon information in the annual report to the key data. Below we analyse how the requirements of Companies Act 2006 in relation to the reporting of material principal risks and uncertainties and non-financial KPIs in annual reports illustrate climate change or carbon footprint considerations.

Principal Risks and Uncertainties

27 companies in our sample disclosed environmental issues as a principal risk and uncertainty. However only one company in our sample, Rio Tinto PLC, disclosed a principal risk specifically associated with carbon in the principal risks and uncertainties section of the Directors' Report, as follows:

"Increased regulation of greenhouse gas emissions could adversely affect the Group's cost of operations."

Carbon Key Performance Indicators ("KPIs") in Annual Reports

12 companies in our sample disclosed a KPI specifically relating to reducing carbon, with 9 of these 12 disclosing these KPIs in a standalone business or strategic review, 2 in a standalone performance statement and 1 company in the corporate responsibility section of their annual report. An example disclosure of KPIs from MITIE Group PLC Annual Report and Accounts 2010 is shown below.

7. CARBON INFORMATION DISCLOSED ON WEBSITES

Within our sample, 37 companies reported their carbon footprint on their website. As mentioned in Section 3, all of these companies also formally reported information. 14 companies provided a link from their annual report to their website for readers to access additional carbon information.

There was a fairly even split between companies providing more information on their website than formally reported, less information than formally reported, and replicating the information formally reported.

Where more information was available on a company's website, this additional information typically consisted of case studies, carbon policies and strategies, information on engaging employees and consumers in the company's climate agenda by being carbon conscious and further details on KPIs. Examples of this include the Climate and Environment web pages on the Lloyds TSB Bank PLC website,24 as illustrated in Figure 13.

Further, many companies adopted a more user-friendly format for the presentation of information on their website, indicating a proactive and more marketing-aware approach to carbon reporting.

Notably our survey identified that many highly consumer-focused companies that are in the public eye provided these more interactive features. An example of this is the Marks and Spencer PLC "Plan A" climate change pages on their website,25 as shown in Figure 14.

13 companies reporting information on their websites made reference to a reporting framework, with 3 of these disclosing compliance with the Defra framework, 5 with ISO 14064-1, 1 with the GHG Protocol and 4 with frameworks specific to a certain area of carbon footprint measurement, e.g. the BRE Environmental Assessment Method ("BREAM").26 3 out of the 13 chose to disclose this information on their websites, as opposed to in their formal reporting.

These results highlight the variety of practices for the reporting of carbon footprints informally on companies' websites; even more wide-ranging than the formal reporting practices.

APPENDICES

APPENDIX 1: CARBON REPORTING CHECKLIST

The checklist below is sourced from Part 8 of the Defra guidance and adapted by Deloitte. It is intended to assist first-time preparers of carbon reporting information in their consideration of key information to include in an annual report.


APPENDIX 2.1: DISCLOSURE COMMENTARY

The adjacent page shows illustrative carbon disclosures for inclusion in an annual report. The disclosures, both qualitative and quantitative, should tell a clear story about the company's risks, opportunities and strategy as well as providing meaningful information around carbon performance. We recommend that these are included within the business review section of the Directors' Report.

Under the Companies Act 2006, all companies other than those qualifying as small must prepare and include an enhanced business review (EBR) within the directors' report. The disclosure requirements are outlined in s234ZZB and include 'a fair review of the business' and 'a description of the principal risks and uncertainties facing the company'.

The review must, to the extent necessary for an understanding of the development, performance or position of the business, include:

  1. 'analysis using financial performance indicators'; and
  2. 'where appropriate, analysis using other key performance indicators, including information relating to environmental matters and employee matters (medium-sized companies are exempt)'.

Management of UK companies already need to assess, under the Companies Act requirements, how their greenhouse gas information should be reflected to respond to these statutory requirements.27

In accordance with section 83 of the UK's Climate Change Act 2008 ("CCA08"), the Department for Environment, Food and Rural Affairs ("Defra") published guidance on how to measure and report greenhouse gas emissions (often described as 'carbon reporting') in September 2009.

The guidance is based on the Greenhouse Gas ("GHG") Protocol, an internationally recognised voluntary standard for the corporate accounting and reporting of GHG emissions. Defra's reporting guidance is currently voluntary. Section 85 of CCA08 requires the government to introduce regulations by 6 April 2012 requiring the mandatory reporting of carbon emissions by UK business or to lay a report to Parliament explaining why it has not done so.

If introduced, mandatory carbon reporting may be based on Defra's issued guidance. The current guidance does not specify where the information should be reported: within the business review, as in this illustrative example, or elsewhere in the annual financial statements. If made mandatory, the location may be prescribed.

These example disclosures are based on Defra's guidance and reporting template (Annex I).28

As a minimum, the basis of collation of disclosures and reporting must be provided, with disclosure of any significant omission of emission information and why, including:

Additional Defra recommended disclosures not illustrated here include:

  • A detailed breakdown of scope 1, 2 and 3 emissions broken into sources (e.g. scope 1: gas consumption, process emissions, owned transport, scope 2: purchased electricity, scope 3 : business travel, employee commuting, waste disposal).
  • The relative size of any significant exclusions.
  • A geographical breakdown of emissions data.

APPENDIX 2.2: ILLUSTRATIVE DISCLOSURES

Risks and Uncertainties – Environment

Issue

The manufacture of our products has a direct impact on the environment, and we are under increasing regulatory and reputational pressure to cut our contribution to climate change. Our manufacturing processes are energy intensive and represent up to __ per cent of our total annual CO2 emissions. There is a risk that, if we fail to reduce our emissions, we will breach government regulations and could incur financial penalties as well as damage to the Group's reputation.

Response

Although the Group is not currently in breach of environmental standards, we have taken the view that strategically, we should seek to improve our energy efficiency and to switch energy supplies from fossil fuel to renewable sources. We have also installed automatic meters on all our sites to assist in monitoring and reducing energy use to help us achieve our greenhouse gas emission reduction targets. We have put in place an appropriate programme to achieve these objectives, the results of which are monitored closely by the Board.

Greenhouse Gas Impact

The greenhouse gas (GHG) emissions information reported below follows the GHG Protocol's financial control approach and therefore is consistent with our reporting boundary for the financial statements. Scope 1, 2 and certain scope 3 emissions have been reported. Scope 1 and 2 emissions from our operations in [Mongolia] have been excluded pending greater certainty over their measurement, and refrigerants have not been included. We estimate that these represent less than 1% of the Group's total greenhouse gas emissions.

We have followed the UK Government's guidance, published by Defra in September 2009, on how to measure and report greenhouse gas emissions. Defra conversion factors have been applied. The company's base year for GHG reporting is 2006. The base year and the prior year emissions have been recalculated for relevant significant changes to the business, ie meeting a threshold of 5% of total base year emissions.

Additional relevant information on carbon emissions is also included in Section __ on risks and uncertainties as well as in section ___ on Key Performance Indicators in this Business Review.

Summary GHG Emissions Data for 20__

Since 2006, we have undertaken a project, supported by the Board, to reduce the Group's carbon emissions by reducing energy consumption. Each operating unit is set an individual target and reports against this to head office each quarter. In 20YY the Group reduced its total emissions by __ per cent compared to the prior year, through investment in more energy efficient equipment in our larger sites. The progress against our targets to date is consistent with the Group's commitment to seek to reduce global carbon emissions to __ tonnes per £m revenue by 20UU.

Key Performance Indicators

Non-Financial Targets:

  • To reduce emissions intensity ratio to __ by 20__, calculated as CO2e tonnes/£ million revenue The Group has an absolute target to reduce its emissions to ___ tonnes by 20__ as well as a target to maintain an emissions intensity ratio, calculated on the above basis, at or below ___.

GLOSSARY


Footnotes

1. https://www.cdproject.net/en-US/WhatWeDo/Pages/overview.aspx

2. The UK Climate Change Act 2008 (CCA08) requires government to determine whether to mandate reporting on greenhouse gas emissions from April 2012

3. The sample was stratified into three categories based on market capitalisation; the top 350 listed companies ("Tier 1", companies ranked from 351 – 750 ("Tier 2") and the smallest 350 listed companies ("Tier 3")

4. Formally reported information is defined as carbon information presented either within a company's annual report or in a corporate responsibility or equivalent report (i.e. not disclosed only in web pages on a company's website)

5. The accounting and reporting standard for GHG emissions. The first edition of "The Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard" was published in 2001 and a revised edition published in 2004 (http://www.ghgprotocol.org/files/ghgprotocol-revised.pdf)

6. The Carbon Disclosure Project ("CDP") was launched in 2000. In 2010, 3,000 organisations globally measured and disclosed their greenhouse gas emissions and climate change strategies through CDP, with the latest reports of this information published in October 2010. For more information see the CDP website: https://www.cdproject.net/

7. The Climate Disclosure Standards Board (CDSB) was formed at the 2007 annual meeting of the World Economic Forum in response to increasing demands for standardised reporting guidelines on the inclusion of climate change information in mainstream reports. http://cdsb-global.org/

8. Section 417 (5) & (6) of the Companies Act 2006

9. http://www.iso.org/

10. The Defra guidance states that "It is based on the GHG Protocol, the internationally recognised standard for the corporate accounting and reporting of GHG emissions. This means it aligns with many widely used national and international voluntary measuring and reporting schemes such as the International Organisation for Standardisation (ISO) 14064-18 and the Carbon Trust Standard. The guidance also complements both PAS 20509 and ISO 1404010 which can be used to measure the carbon footprint of products."

11. Information found on a company's website within 5 minutes of searching was considered 'easily available' for the purposes of our survey

12. Total sample of 100 listed UK companies, which has been stratified into three categories: Tier 1, 2 and 3, consisting of 34, 33 and 33 companies Respectively

13. Such companies may have formal reports which include carbon information; in some cases the web pages provide additional information, in others they replicate information from formal reports

14. Formal carbon reporting practices relate to carbon information presented either within a company's annual report or in a CR or equivalent report (i.e. not disclosed only in web pages on a company's website)

15. For those companies subject to financial statements audit requirements, information on environmental matters reported in the Annual Report and Accounts will be assessed by the External Auditors as to whether it is consistent with the Financial Statements

16. International Standard on Assurance Engagements ("ISAE") 3000, "Assurance engagements other than audits or reviews of historical financial information", was initially issued by the International Federation of Accountants in June 2000 and revised in 2003

17. The AA1000 Assurance Standard was initially issued by AccountAbility in 2003 and revised in 2008

18. Refer to the "Glossary" section for further information

19. https://www.cdproject.net/en-S/Results/Pages/overview.aspx. We note that 20 companies in our sample reported all 3 scopes in their response to the 2010 CDP questionnaire (see https://www.cdproject.net/CDPResults/CDP-2010-FTSE350.pdf)

20. http://www.bbc.co.uk/news/science-environment-11172239

21. Section 417 of the Companies Act 2006

22. The Kyoto Protocol was adopted in Kyoto, Japan, on 11 December 1997 and entered into force on 16 February 2005

23. The Defra guidance states that "organisations should normalise their total scope 1 and 2 emissions using an intensity ratio. Intensity ratios compare emissions data with an appropriate business metric or financial indicator, such as sale revenue or square metres of floor space."

24. http://www.lloydsbankinggroup-cr.com/climate/default.aspx

25. http://plana.marksandspencer.com/we-aredoing/climate-change

26. BREEAM (BRE Environmental Assessment Method) is the leading and most widely used environmental assessment method for buildings. It sets the standard for best practice in sustainable design and has become the de facto measure used to describe a building's environmental performance.

27. Note that the SEC has also issued an interpretation of how the Commission's existing disclosure requirements (primarily in the MD&A) relate to the climate change matters. http://www.sec.gov/rules/interp/2010/33-9106.pdf

28. http://www.defra.gov.uk/environment/business/reporting/pdf/ghg-guidance.pdf

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

To print this article, all you need is to be registered on Mondaq.com.

Click to Login as an existing user or Register so you can print this article.

Authors
 
In association with
Related Video
Up-coming Events Search
Tools
Print
Font Size:
Translation
Channels
Mondaq on Twitter
 
Register for Access and our Free Biweekly Alert for
This service is completely free. Access 250,000 archived articles from 100+ countries and get a personalised email twice a week covering developments (and yes, our lawyers like to think you’ve read our Disclaimer).
 
Email Address
Company Name
Password
Confirm Password
Position
Mondaq Topics -- Select your Interests
 Accounting
 Anti-trust
 Commercial
 Compliance
 Consumer
 Criminal
 Employment
 Energy
 Environment
 Family
 Finance
 Government
 Healthcare
 Immigration
 Insolvency
 Insurance
 International
 IP
 Law Performance
 Law Practice
 Litigation
 Media & IT
 Privacy
 Real Estate
 Strategy
 Tax
 Technology
 Transport
 Wealth Mgt
Regions
Africa
Asia
Asia Pacific
Australasia
Canada
Caribbean
Europe
European Union
Latin America
Middle East
U.K.
United States
Worldwide Updates
Check to state you have read and
agree to our Terms and Conditions

Terms & Conditions and Privacy Statement

Mondaq.com (the Website) is owned and managed by Mondaq Ltd and as a user you are granted a non-exclusive, revocable license to access the Website under its terms and conditions of use. Your use of the Website constitutes your agreement to the following terms and conditions of use. Mondaq Ltd may terminate your use of the Website if you are in breach of these terms and conditions or if Mondaq Ltd decides to terminate your license of use for whatever reason.

Use of www.mondaq.com

You may use the Website but are required to register as a user if you wish to read the full text of the content and articles available (the Content). You may not modify, publish, transmit, transfer or sell, reproduce, create derivative works from, distribute, perform, link, display, or in any way exploit any of the Content, in whole or in part, except as expressly permitted in these terms & conditions or with the prior written consent of Mondaq Ltd. You may not use electronic or other means to extract details or information about Mondaq.com’s content, users or contributors in order to offer them any services or products which compete directly or indirectly with Mondaq Ltd’s services and products.

Disclaimer

Mondaq Ltd and/or its respective suppliers make no representations about the suitability of the information contained in the documents and related graphics published on this server for any purpose. All such documents and related graphics are provided "as is" without warranty of any kind. Mondaq Ltd and/or its respective suppliers hereby disclaim all warranties and conditions with regard to this information, including all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Mondaq Ltd and/or its respective suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use or performance of information available from this server.

The documents and related graphics published on this server could include technical inaccuracies or typographical errors. Changes are periodically added to the information herein. Mondaq Ltd and/or its respective suppliers may make improvements and/or changes in the product(s) and/or the program(s) described herein at any time.

Registration

Mondaq Ltd requires you to register and provide information that personally identifies you, including what sort of information you are interested in, for three primary purposes:

  • To allow you to personalize the Mondaq websites you are visiting.
  • To enable features such as password reminder, newsletter alerts, email a colleague, and linking from Mondaq (and its affiliate sites) to your website.
  • To produce demographic feedback for our information providers who provide information free for your use.

Mondaq (and its affiliate sites) do not sell or provide your details to third parties other than information providers. The reason we provide our information providers with this information is so that they can measure the response their articles are receiving and provide you with information about their products and services.

If you do not want us to provide your name and email address you may opt out by clicking here .

If you do not wish to receive any future announcements of products and services offered by Mondaq by clicking here .

Information Collection and Use

We require site users to register with Mondaq (and its affiliate sites) to view the free information on the site. We also collect information from our users at several different points on the websites: this is so that we can customise the sites according to individual usage, provide 'session-aware' functionality, and ensure that content is acquired and developed appropriately. This gives us an overall picture of our user profiles, which in turn shows to our Editorial Contributors the type of person they are reaching by posting articles on Mondaq (and its affiliate sites) – meaning more free content for registered users.

We are only able to provide the material on the Mondaq (and its affiliate sites) site free to site visitors because we can pass on information about the pages that users are viewing and the personal information users provide to us (e.g. email addresses) to reputable contributing firms such as law firms who author those pages. We do not sell or rent information to anyone else other than the authors of those pages, who may change from time to time. Should you wish us not to disclose your details to any of these parties, please tick the box above or tick the box marked "Opt out of Registration Information Disclosure" on the Your Profile page. We and our author organisations may only contact you via email or other means if you allow us to do so. Users can opt out of contact when they register on the site, or send an email to unsubscribe@mondaq.com with “no disclosure” in the subject heading

Mondaq News Alerts

In order to receive Mondaq News Alerts, users have to complete a separate registration form. This is a personalised service where users choose regions and topics of interest and we send it only to those users who have requested it. Users can stop receiving these Alerts by going to the Mondaq News Alerts page and deselecting all interest areas. In the same way users can amend their personal preferences to add or remove subject areas.

Cookies

A cookie is a small text file written to a user’s hard drive that contains an identifying user number. The cookies do not contain any personal information about users. We use the cookie so users do not have to log in every time they use the service and the cookie will automatically expire if you do not visit the Mondaq website (or its affiliate sites) for 12 months. We also use the cookie to personalise a user's experience of the site (for example to show information specific to a user's region). As the Mondaq sites are fully personalised and cookies are essential to its core technology the site will function unpredictably with browsers that do not support cookies - or where cookies are disabled (in these circumstances we advise you to attempt to locate the information you require elsewhere on the web). However if you are concerned about the presence of a Mondaq cookie on your machine you can also choose to expire the cookie immediately (remove it) by selecting the 'Log Off' menu option as the last thing you do when you use the site.

Some of our business partners may use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies and we are not aware of any at present that do so.

Log Files

We use IP addresses to analyse trends, administer the site, track movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Links

This web site contains links to other sites. Please be aware that Mondaq (or its affiliate sites) are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.

Mail-A-Friend

If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. Mondaq stores this information and may contact the friend to invite them to register with Mondaq, but they will not be contacted more than once. The friend may contact Mondaq to request the removal of this information from our database.

Security

This website takes every reasonable precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected using firewalls and other security technology. If you have any questions about the security at our website, you can send an email to webmaster@mondaq.com.

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the “Your Profile” page or by sending an email to EditorialAdvisor@mondaq.com.

Notification of Changes

If we decide to change our Terms & Conditions or Privacy Policy, we will post those changes on our site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

How to contact Mondaq

You can contact us with comments or queries at enquiries@mondaq.com.

If for some reason you believe Mondaq Ltd. has not adhered to these principles, please notify us by e-mail at problems@mondaq.com and we will use commercially reasonable efforts to determine and correct the problem promptly.