Canada: McLennan Ross Environmental Release Reporting Series Part 2: Best Practices For Pre-Release Planning

Last Updated: November 25 2015
Article by Stuart W. Chambers and Jessica Proudfoot

This article is the second in a three-part series intended to provide the reader with a basic understanding of:

  • environmental reporting obligations and the consequences for failing to meet those obligations;
  • best practices for pre-release planning; and
  • information about what to expect after an unauthorized release has been reported.

Last time, we provided a general overview of environmental release reporting obligations, with a focus on Alberta legislation. This article focuses on best practices for pre-release planning, again with an Alberta focus. 

It is important to note that this article series will be addressing releases purely from the environmental law perspective. This article is not an appropriate replacement for robust, site-specific protocols for release prevention and response, which should include many other considerations, such as occupational health and safety issues and, of course, appropriate emergency response measures and clean-up activities. Nor is it a substitute for legal advice in the wake of a release.

Have a Plan

Developing and implementing a Release Reporting Protocol, which includes arming the appropriate personnel with the necessary skills and authority to implement the Protocol, will help to ensure that reporting requirements are met in a safe and timely fashion.

Potential first-responders should be familiar with the Release Reporting Protocol, prior to the release occurring. Appropriate training, development of written materials, and regular follow-up (including drills) should all be incorporated into the implementation of the Protocol. In addition to all required personnel, you should involve your legal counsel in the drafting of the Protocol and ensure that his or her contact information is available to those tasked with implementing the Protocol should a release occur.

Designate a "Communications Coordinator"

Depending on the size and nature of your operations, you may have one or more "Communications Coordinators" for each facility and/or aspect of operations which may give rise to a release.

This person should be identified and trained in the Protocol prior to the unauthorized release occurring. All personnel should know in advance who the Communications Coordinator is and should know how to contact them, if necessary.

Ideally, the Communications Coordinator:

  • is a person in a senior management position;
  • is familiar with reporting obligations; and
  • has authority to speak on behalf of the company.

It is important to designate a sufficient number of alternate Communications Coordinators to provide coverage over holidays, illnesses, or other absences.

Control Your Message

The Communications Coordinator should act as the initial spokesperson. All information given to the authorities should flow through the Communications Coordinator.

Unless there are pressing safety concerns, all information given to any affected third parties should also flow through the Communications Coordinator.

Be Prepared

Should an unauthorized release occur, the Communications Coordinator will need to inform him or herself with some basic information prior to reporting the release. The Communications Coordinator should have a good understanding in advance of what information will need to be collected, and how he or she can obtain that information.

For example, when reporting a release under section 11 of Alberta's Environmental Protection and Enhancement Act, the Communications Coordinator is expected to provide the following information to the regulator (provided the information is known or can be readily obtained):

  • the location and time of the unauthorized release;
  • a description of the circumstances leading up to the unauthorized release;
  • the type and quantity of the substance released;
  • the details of any action taken and proposed to be taken at the release site; and
  • a description of the location of the unauthorized release and the immediately surrounding area.

Of course, the legislation has other requirements, and other statutes have various reporting and informational requirements.

Further, should such a release occur, the Communications Coordinator should work with legal counsel to ensure that all required reporting is completed as required and on a timely basis. Complying with your reporting obligations will not relieve you of the consequences that may flow from the release itself, but it will avoid the risk of additional charges for failing to report the release.

Keep Good Notes

It is imperative that the Communications Coordinator maintain a timely and accurate record of his/her reporting activities. The record should include the above information, as well as:

  • when the release was brought to the Communication Coordinator's attention;
  • to whom the release was reported, and when;
  • any additional information reported.

Similar records should be kept if the release is reported to any affected third parties.

Ensuring that you and your staff are as prepared as possible will minimize the risk of harm to human health and the environment.

Next Time: What to Expect After You Report a Release

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

To print this article, all you need is to be registered on

Click to Login as an existing user or Register so you can print this article.

Stuart W. Chambers
Events from this Firm
27 Oct 2016, Seminar, Edmonton, Canada

Alberta is going through a difficult economic period. These times can be challenging and while owners struggle to get their business through the rough patch, they want to preserve the assets and capital they have built up.

2 Nov 2016, Webinar, Calgary, Canada

“Problem Employees” come in a variety of forms but seem to take up the majority of an employer’s time. Each form brings its own challenges and each must be addressed in a different way.

30 Nov 2016, Webinar, Calgary, Canada

Legal issues surrounding contaminated sites affects landowners, developers, realtors, as well as consultants and contractors working on the front lines. This webinar will provide a practical review of how the legislation is actually being used, recent court decisions, challenges with brownfield developments, and future changes.

In association with
Related Video
Up-coming Events Search
Font Size:
Mondaq on Twitter
Register for Access and our Free Biweekly Alert for
This service is completely free. Access 250,000 archived articles from 100+ countries and get a personalised email twice a week covering developments (and yes, our lawyers like to think you’ve read our Disclaimer).
Email Address
Company Name
Confirm Password
Mondaq Topics -- Select your Interests
 Law Performance
 Law Practice
 Media & IT
 Real Estate
 Wealth Mgt
Asia Pacific
European Union
Latin America
Middle East
United States
Worldwide Updates
Check to state you have read and
agree to our Terms and Conditions

Terms & Conditions and Privacy Statement (the Website) is owned and managed by Mondaq Ltd and as a user you are granted a non-exclusive, revocable license to access the Website under its terms and conditions of use. Your use of the Website constitutes your agreement to the following terms and conditions of use. Mondaq Ltd may terminate your use of the Website if you are in breach of these terms and conditions or if Mondaq Ltd decides to terminate your license of use for whatever reason.

Use of

You may use the Website but are required to register as a user if you wish to read the full text of the content and articles available (the Content). You may not modify, publish, transmit, transfer or sell, reproduce, create derivative works from, distribute, perform, link, display, or in any way exploit any of the Content, in whole or in part, except as expressly permitted in these terms & conditions or with the prior written consent of Mondaq Ltd. You may not use electronic or other means to extract details or information about’s content, users or contributors in order to offer them any services or products which compete directly or indirectly with Mondaq Ltd’s services and products.


Mondaq Ltd and/or its respective suppliers make no representations about the suitability of the information contained in the documents and related graphics published on this server for any purpose. All such documents and related graphics are provided "as is" without warranty of any kind. Mondaq Ltd and/or its respective suppliers hereby disclaim all warranties and conditions with regard to this information, including all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Mondaq Ltd and/or its respective suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use or performance of information available from this server.

The documents and related graphics published on this server could include technical inaccuracies or typographical errors. Changes are periodically added to the information herein. Mondaq Ltd and/or its respective suppliers may make improvements and/or changes in the product(s) and/or the program(s) described herein at any time.


Mondaq Ltd requires you to register and provide information that personally identifies you, including what sort of information you are interested in, for three primary purposes:

  • To allow you to personalize the Mondaq websites you are visiting.
  • To enable features such as password reminder, newsletter alerts, email a colleague, and linking from Mondaq (and its affiliate sites) to your website.
  • To produce demographic feedback for our information providers who provide information free for your use.

Mondaq (and its affiliate sites) do not sell or provide your details to third parties other than information providers. The reason we provide our information providers with this information is so that they can measure the response their articles are receiving and provide you with information about their products and services.

If you do not want us to provide your name and email address you may opt out by clicking here .

If you do not wish to receive any future announcements of products and services offered by Mondaq by clicking here .

Information Collection and Use

We require site users to register with Mondaq (and its affiliate sites) to view the free information on the site. We also collect information from our users at several different points on the websites: this is so that we can customise the sites according to individual usage, provide 'session-aware' functionality, and ensure that content is acquired and developed appropriately. This gives us an overall picture of our user profiles, which in turn shows to our Editorial Contributors the type of person they are reaching by posting articles on Mondaq (and its affiliate sites) – meaning more free content for registered users.

We are only able to provide the material on the Mondaq (and its affiliate sites) site free to site visitors because we can pass on information about the pages that users are viewing and the personal information users provide to us (e.g. email addresses) to reputable contributing firms such as law firms who author those pages. We do not sell or rent information to anyone else other than the authors of those pages, who may change from time to time. Should you wish us not to disclose your details to any of these parties, please tick the box above or tick the box marked "Opt out of Registration Information Disclosure" on the Your Profile page. We and our author organisations may only contact you via email or other means if you allow us to do so. Users can opt out of contact when they register on the site, or send an email to with “no disclosure” in the subject heading

Mondaq News Alerts

In order to receive Mondaq News Alerts, users have to complete a separate registration form. This is a personalised service where users choose regions and topics of interest and we send it only to those users who have requested it. Users can stop receiving these Alerts by going to the Mondaq News Alerts page and deselecting all interest areas. In the same way users can amend their personal preferences to add or remove subject areas.


A cookie is a small text file written to a user’s hard drive that contains an identifying user number. The cookies do not contain any personal information about users. We use the cookie so users do not have to log in every time they use the service and the cookie will automatically expire if you do not visit the Mondaq website (or its affiliate sites) for 12 months. We also use the cookie to personalise a user's experience of the site (for example to show information specific to a user's region). As the Mondaq sites are fully personalised and cookies are essential to its core technology the site will function unpredictably with browsers that do not support cookies - or where cookies are disabled (in these circumstances we advise you to attempt to locate the information you require elsewhere on the web). However if you are concerned about the presence of a Mondaq cookie on your machine you can also choose to expire the cookie immediately (remove it) by selecting the 'Log Off' menu option as the last thing you do when you use the site.

Some of our business partners may use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies and we are not aware of any at present that do so.

Log Files

We use IP addresses to analyse trends, administer the site, track movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.


This web site contains links to other sites. Please be aware that Mondaq (or its affiliate sites) are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.


If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. Mondaq stores this information and may contact the friend to invite them to register with Mondaq, but they will not be contacted more than once. The friend may contact Mondaq to request the removal of this information from our database.


This website takes every reasonable precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected using firewalls and other security technology. If you have any questions about the security at our website, you can send an email to

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the “Your Profile” page or by sending an email to

Notification of Changes

If we decide to change our Terms & Conditions or Privacy Policy, we will post those changes on our site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

How to contact Mondaq

You can contact us with comments or queries at

If for some reason you believe Mondaq Ltd. has not adhered to these principles, please notify us by e-mail at and we will use commercially reasonable efforts to determine and correct the problem promptly.