Most of you would now be aware of the infiltration into
confidential data owned by Sony Pictures Entertainment that
happened last November, now known by many as the "Sony
The data that was released included private emails from Outlook
mailboxes, files with private information of some 47,000 employees,
a copy of the screen play of the upcoming James Bond movie and five
unreleased Sony films.
Whilst most of us were caught up in the juicy information and
gossip that was released – let's not forget the lessons
learnt from the hack:
Using your emails for sensitive and confidential communications
– whilst this may be hard to avoid because you always hear us
lawyers saying "put everything in writing", you should
still be wary of what emails you send out and what is contained
within them. For any highly confidential emails, those emails
should be encrypted.
Don't store passwords in a file called
"passwords" – it may be common sense to a lot of us
but you would be surprised as to how many actually have such a
file. And don't put that file in the same folder as the
document it is supposed to be protecting! Better yet, use password
tools to remember all your passwords instead of storing them in
If something seems odd, don't ignore it – call your
I.T. support and report the problem. Taking a screenshot is the
easiest way to keep track.
Have an incident response plan – when we all started
finding out about the hack, the response from Sony showed a lack of
planning. If you want your business to continue running as smoothly
as possible then you must have a backup plan for your business to
continue operating (aka business continuity plan). If you don't
have one then put that task at the top of your priority list.
The content of this article is intended to provide a general
guide to the subject matter. Specialist advice should be sought
about your specific circumstances.
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